Executive Personal Assistant

2 weeks ago

Calgary, Canada Blüm Childcare Academy Full time

**Executive & Personal Assistant to the Founders**:

- Full-time - Based in Calgary, AB_

At Blüm, we believe that young students deserve beautiful environments, thoughtful programming, and educators who are treated as professionals. Founded in response to the limitations of conventional childcare, Blüm Childcare Academy is a progressive early learning institution inspired by the Montessori and Reggio Emilia philosophies. We operate with intention, dignity, and an unwavering commitment to excellence.

We are seeking a proactive, highly organized, and detail-oriented Executive & Personal Assistant to support our Founders across a wide range of administrative, creative, and logístical needs. This role is instrumental in ensuring seamless day-to-day operations across our two vibrant campuses and in supporting a mission-driven leadership team dedicated to redefining early childhood education.

Key Responsibilities
- Own and manage complex scheduling, calendar coordination, and inbox management via Outlook and Google Calendar.
- Support Founders with personal errands, mail and package handling, and logístical coordination.
- Respond to inquiries with professionalism and warmth, upholding Blüm’s high standards of service.
- Manage clerical tasks including document preparation, data entry, and digital filing.
- Proofread correspondence and prepare polished documents, reports, and internal communications.
- Design visual materials such as event invitations, digital magazine, annual Yearbook, cards, or internal resources using Canva.
- Track expenses, receipts, and financial documents with care and accuracy.
- Ensure meticulous record-keeping and access to key operational documents.

Experience & Skills
- Prior experience in an administrative, executive assistant, or office management role is strongly preferred.
- Confidence using Google Workspace and Microsoft Office Suite.
- Strong writing, communication, and customer service skills.
- High attention to detail, strong judgment, and the ability to work independently.
- Familiarity with managing confidential information.
- Visual design skills and comfort with Canva are an asset.

Blüm is proud to be a young, women-led, minority-owned organization with a bold vision and a fast-growing trajectory. This role is ideal for someone energized by meaningful work, rapid pace, and the opportunity to contribute to a growing movement in early childhood education.

If you are a skilled multitasker who thrives in a dynamic environment and is motivated by purpose-driven work, we’d love to hear from you.

**Job Types**: Full-time, Permanent

Pay: $18.75-$21.00 per hour

Expected hours: 35 per week

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Discounted or free food
- Employee assistance program
- Extended health care
- Life insurance
- On-site childcare
- On-site parking
- Paid time off
- Tuition reimbursement
- Vision care
- Wellness program

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Morning shift

Application question(s):

- Where in the city are you located, and how far is your commute to 264 19 Avenue NE, and to 230 19 Street NW?

**Education**:

- Secondary School (preferred)

Work Location: In person

Application deadline: 2025-06-14
Expected start date: 2025-06-30

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