Invoicing and Payroll Administrator- Quickbooks

2 weeks ago

Collingwood, Canada Medatech Engineering Services Ltd. Full time

Overview:
We are seeking a detail-oriented and experienced Invoicing and Payroll Administrator to join our team. As a Invoicing and Payroll Administrator, you will be responsible for accurately processing and managing customer invoices and payroll for our employees. This is a vital role within our organization, ensuring that our customers are invoiced and our employees are paid accurately and on time.

**Duties**:
In this position, you will also process reimbursement claims to make sure all employees are fairly compensated. We expect you to prepare, send, and sort invoices, as well as inform employees on potential payment deadlines and outstanding debts.
- Handle the timely and accurate QuickBooks payment of employees’ salaries, reimbursements, and similar payroll activities
- Organize and coordinate employee time cards to maintain and update employee payment records
- Update salary information when employees receive a raise or bonus
- Ensure all banking information for each employee is correct
- Create supporting documentation such as pay slips and tax forms
- Create reports to manage payroll payments, deductions, and other regular modifications
- Electronically submit all information to the bank so pays can be issued on time
- Manage payroll errors and correct issues for employees
- Balance yearly reports and resolve bank statements every month
- Prepare and issue QuickBooks generated Customer invoices and issue Invoicing statements and identify and correct errors to ensure accurate payment procedures
- Manage billing processes and procedures
- Create and review billing reports and invoices
- Coordinate with other departments to ensure accuracy of billing data
- Ensure timely payments from clients
- Provide financial analysis and advice
- Manage and review accounts and balances, identify invoice inconsistencies, and handle all discrepancies with employees
- Track and classify incoming payments and issue receipts for received ones to maintain transparency of transactions
- Manage and maintain a comprehensive record of accurate and complete client accounts and outstanding balances and present leadership with timely reports on Invoicing data

If you have a passion for numbers and enjoy working in a fast-paced environment, we would love to hear from you. Join our team as a Payroll Administrator and contribute to the smooth operation of our payroll processes.

Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of all responsibilities, duties, skills required for the role.

Payroll and Invoicing Specialist Requirements
- Proactive Team Player attitude with strong verbal and written communication skills
- 3+ years of QuickBooks Desktop experience
- 2+ years of experience in an Invoicing or payroll position
- Bachelor’s degree in Finance, Accounting, or Business Administration
- Experience with processing payments and transactions
- Exceptional organization and time management skills, with a good eye for detail
- Experience using relevant time tracking software, such as MavinLink
- Proficiency in Microsoft Office, primarily Excel
- Good prioritization skills and the ability to juggle multiple projects simultaneously

**Salary**: $42,782.00-$69,050.51 per year

**Benefits**:

- Dental care
- Extended health care
- Life insurance

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday
- Overtime

Supplemental pay types:

- Bonus pay
- Overtime pay

**Experience**:

- Payroll: 3 years (preferred)

Work Location: In person

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