Administrative Assistant

Home Horizon Georgian Triangle Residential Services is a not-for-profit registered charity dedicated to transform the lives of youth at risk of homelessness by providing them with the opportunity to rebuild their lives and achieve their full potential. These youth are in the process of transitioning into adulthood, and due to challenging circumstances, may not yet have acquired the health, personal, social, and life skills that make independent living possible.

**Job Summary**

**Responsibilities and Duties**

Role and Responsibilities Include, but Not Limited to:

- Assist Executive Director with accounts payable/receivable and the gathering of all required documents for accounting procedures including coding invoices, date stamping and deliver of payments.
- Process charitable tax receipts, thank you letters, and other communications. Etc.
- Data entry within multiple software platforms including Donor Perfect, Canada Helps. etc.
- Maintain and update spreadsheets for internal stats management
- Manage and maintain internal inventories
- Prepare reports
- Responsible for managing highly confidential and sensitive information including financial and Human Resources matters
- Support with scheduling and calendar management including coordinating daily priorities, appointments, tasks, meetings and deadlines
- Schedules, develops agenda, and takes minutes for organization meetings
- Review all incoming material, prioritize work and follow up as needed to resolve problems and ensure integration of activity
- Liaise with various Home Horizon staff including Managers, Coordinators and Front-Line staff.
- Create and organize filing systems
- Track employees time using timesheet and schedules
- Clerical duties: filing, maintain files for audit, photocopying, telephones, quotes
- Acts as the primary public facing contact for Home Horizon’s administration communication platforms.
- Collaborates in the organization of events/meetings/projects which require the executive’s involvement
- Runs errands, performs pickups and deliveries as needed
- Any additional duties and tasks as assigned by the Executive Director.

**Required Education and Experience**:

- One (1) year College Certificate in Office Administration, Business Administration or related discipline or a high school diploma with a minimum of 3 years’ experience in an office administrative role

**Job requirements**:

- Intermediate knowledge of MS Word, Excel, PowerPoint and Outlook
- Willingness to learn new platforms
- Own transportation to run errands

**Skills/Qualifications**:

- Organized, Strong administrative skills
- Ability to prioritize and multi-task
- Excellent verbal and written communication skills
- High attention to detail
- Problem solver
- Administrative writing Skills
- Ability to take initiative, be proactive
- Ability to work independently as well as a team player

**Additional Assets**
- Experience in not for profit is an asset

As a condition of employment, you are required to submit proof of COVID-19 vaccination (two doses) from the Ontario Ministry of Health website or other authorized source. In the event that you are unable to be vaccinated as a result of a ground protected under the Human Rights Code, you may submit a written explanation of the ground and any supporting documentation to determine if you are exempt from this requirement to the recruitment team.

**Job Type**: Permanent

**Salary**: From $21.00 per hour

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Vision care

Schedule:

- Day shift

Work Location: In person