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Receptionist/personal Assistant

2 weeks ago

Vancouver, Canada Fine Strings Vancouver Inc. Full time

**Job Summary**
Fine Strings Vancouver is a boutique violin shop specializing in fine contemporary and antique string instruments and bows. We serve musicians ranging from emerging talents to seasoned professionals, and pride ourselves on offering an exceptional client experience rooted in expertise, trust, and genuine care. We are seeking a Receptionist & Personal Assistant to join our small team. This role is ideal for someone who is warm, organized, tech-savvy, and thrives in a client-facing setting—while also supporting the Executive directly with personal and administrative tasks. The position offers room for growth and the opportunity to work in a unique and music-filled environment.

**Responsibilities**
- Manage client bookings, confirmations, and calendar updates
- Maintain a tidy, welcoming, and organized shop environment
- Track inventory and assist with intake and basic documentation
- Support the Executive with scheduling, follow-ups, and personal tasks
- Draft correspondence and assist with administrative document preparation
- Liaise with the landlord and coordinate maintenance or facility requests
- Organize and prepare for meetings, events, or shop-related logistics
- Manage and prioritize multiple responsibilities to ensure smooth daily operations

**Qualifications**
- Minimum two years of university education or equivalent
- Strong time management and organizational skills
- Excellent interpersonal skills and a professional, friendly attitude
- Previous experience as a receptionist or personal assistant is an asset
- Ability to work independently and communicate effectively on behalf of the Executive
- Comfort liaising with building management and coordinating facilities
- Interest in classical music or string instruments is a plus

**Schedule & Employment Details**
- Part-time position based in Vancouver, BC
- Hours:

- Monday to Wednesday: 9:30 AM - 1:30 PM
- Thursday & Friday: 2:00 PM - 6:00 PM
- Opportunity for growth based on performance and fit

**Job Type**: Part-time

Pay: $18.00-$20.00 per hour

Expected hours: 20 per week

Work Location: In person