Bookkeeper

Job Title: Bookkeeper

This position reports to: the Executive Director

1. Job Overview:
a) Takes the lead for all accounting needs of the organization.

b) Prepares and processes payroll.

c) Training of others in bookkeeping/accounting areas.

d) Works with auditor.

e) Prepares/assists with many reports including budgetary, AGM, Statistics Canada, etc.

2. Key Responsibilities:
a) Manage, balance, and reconcile all accounts

b) Prepare and process payroll and maintain/update all payroll records

c) Prepare/generate financial statements and reports and verify source documents (such as invoices, receipts, computer printouts)

d) Calculate, post business transactions, process invoices, verify financial data for use in maintaining accounts payable records, and provide other clerical support necessary to pay the obligations of the Society

e) Preparing and maintaining employee/contractor payroll files & archiving files for those that have terminated employment

f) Prepare accounting procedures up to Trial Balance

3. Duties Include (but are not limited to):
a) Allocate and post financial transaction details to subsidiary books and transfer data to general ledger

b) Track and maintain inventory records and arrange for year-end physical count of inventory

c) Deal with all banking, revenue, payment, and G.S.T. related needs of the organization

d) Coding and processing travel cheque requisitions, credit card charges and petty cash requests

e) Keeping all information confidential as applicable (e.g. Employment Standards, TTLL policies and procedures)

f) Provide information to staff members as appropriate (e.g. payroll, LTD benefits, tax status, etc)

g) Tag and monitor assets

h) Verify timekeeping records (i.e. timeclock reports vs timesheets) and consult management or employees about any discrepancies

j) Preparing new calendar year staff excel sheets [keeping track of banked OT/sick time/special leave/vacation leave], bring forward balances from previous calendar year and archiving payroll data

K) budget preparation for approval of management/Board Of Directors

L) maintain complete filing system to support financial records and comply with relevant reporting requirements

5. Additional Responsibilities:
a) Training back-up bookkeeper

b) Issuing charitable receipts for donations made to the Society

c) Maintaining a list of passwords for access to various websites

d) Assist in preparing proposals, work plans and regularly scheduled reports (StatsCan, Budget, etc)

e) Ensuring copies of original signed audit report and AGM report are sent to funders

f) Calculate variances from the budget and report significant issues to management; analyze and forecast financial requirements for the Society

g) Uphold integrity and accuracy in electronic and paper filing systems

h) Maintains financial security by following internal controls and completing data base backups

I) Prepares special financial reports by collecting, analyzing, and summarizing account information and trends

j) Arranging for shredding of old records [after seven years]

k) Provide information to the external auditor/accountant who creates the company’s financial statements; assist with audits (semi-annual and annual)

l) Switching fiscal years and archiving data; Year End Journal Entries and Accruals

6. Minimum Training/Experience Requirements:
a) bookkeeping certification and knowledge/experience of bookkeeping practices

b) knowledge of generally accepted accounting principles and procedures

c) knowledge of relevant legislation and regulatory requirements

e) knowledge of data management and financial data analysis

7. Desired Additional Training/Experience Qualifications:
a) Integrity - professional whose honesty, integrity, confidentiality and high ethical standards contribute to effective leadership and optimal business relationships

b) Diversity - understand the importance of different backgrounds, perspectives and experiences and is respectful of individual differences

c) Communication - effectively express ideas and convey information in business writing, conversations and interactions with others

d) Client Service Excellence - understand the importance of quality client service by being courteous, responding to staff/vendor requests in a timely manner

e) Accountability - take responsibility for one’s own performance; is highly organized and uses personal judgement and decision making; good at time management and able to meet deadlines

f) Flexibility - effectively manage multiple assignments, adapt to changing priorities and is able to work independently and as part of a team

g) Education - an associate degree in accounting, finance or business is an advantage

h) Minimum of 2 years abstinence from alcohol and mind-altering drugs; Role model and maintain an abstinent lifestyle.

Submit Cover Letter and Resume to:
Hiring Committee,

Tsow-Tun Le Lum Society

2850 Miller Rd, Duncan, BC V9L 3X5

PLEASE INCLUDE IN YOUR COVER LE