Administrative Assistant/receptionist

2 weeks ago

Essex, Canada Paul Davis Systems Full time

**THE COMPANY**

Paul Davis Windsor-Essex is seeking a highly motivated, results oriented individual to join our team as Administrative Assistant/Receptionist.

**1. Main**
- Acts as first point of contact at reception and assists callers to determine needs while providing excellent customer service.
- Delegates new assignments, creates job files and enters the information in various software.
- Issues invoices.
- Upload material samples for validation.
- Administers Equipment Tracking entries and ensures the accuracy of the Customer Responsibility Forms.
- Updates Paul Davis Call Routing and local Adjusters with on-call changes each week.
- Assist in job closings.
- Administers office supplies.
- Plans work priorities and assist in all administrative functions of the office.
- Administers and maintains all filing systems in the office.
- Opens and distributes mail in a timely manner.
- Maintains good customer relations to resolve issues and concerns in a timely manner.
- Handles filing, typing, record keeping, etc.
- Participate in (Catastrophic)CAT program.
- Other duties as assigned.

**2. Physical Abilities/Requirements**:

- A combination of sitting and standing for prolonged periods of time.
- Able to use a computer or other electronic devices (apps, programs, and devices) for a prolonged period of time.
- Physically able to lift approximately 50lbs.

**3. Additional Requirements**:

- Analytical, detail oriented, decisive, problem solver, hands on and team player.
- Customer service orientated with the ability to deal with customers under stressful situations.
- Organizational skills, able to set priorities and work independently with limited supervision.
- Flexibility to deal with unpredictable demand.
- Able to quickly adapt to changes in a fast-paced industry.

**4. Knowledge and Skills**:

- Strong communication skills, both written and verbal.
- Proficiency in MS Office (Excel, Word and Outlook).

**5. Education and Experience**:

- College Diploma in Business Administration or related areas.
- 2 years previous office experience dealing with accounts receivable are an asset

**Hours of Work**
Monday to Friday 9:00am
- 5:00pm
with 1/2 hour unpaid lunch

Benefits available after successfully passing the 6 months probational period.

**Job Types**: Full-time, Permanent

Pay: $20.00-$23.00 per hour

Expected hours: No less than 40 per week

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- RRSP match
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Overtime
- Weekends as needed

**Education**:

- AEC / DEP or Skilled Trade Certificate (preferred)

**Experience**:

- Front desk: 1 year (required)
- Administrative experience: 1 year (required)

**Language**:

- English (required)

Work Location: In person

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