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Business Administrator

2 weeks ago

Remote, Canada Dexotech Power Full time

**Dexotech Power**:
Engineering firm providing Power Engineering, Testing, Advanced Diagnostics and Root Cause Analysis. Dexotech is an employee owned, diverse, rapidly growing, socially responsible service company, with a global project portfolio.

**Summary**:
We value real results, great culture, mindset, and an efficiently balanced low stress work environment. If you identify by our values, please read on.

**You will be responsible for**:

- Providing office support including customer and employee support
- Provide project management support, scheduling and booking as needed
- Keeping well-organized files and records of business activity
- Researching company data and archived reports
- Maintaining RFP and proposals and assisting in identifying new opportunities
- Keeping computer databases up to date
- Interacting with clients either on the phone or in person
- Following up on business communications, billing, and ordering
- Communicating with materials suppliers and vendors
- Invoicing and billings
- Using spreadsheets to track expenses and company spending
- Performing expense reports and account reconciliations
- Collecting and inputting company data
- Making travel arrangements for employees
- Learning about the company's mission and available products/services
- Educating clients about what products/services
- Building a trusting relationship with clients
- Preparing documents by printing, copying, and binding
- Writing and editing company correspondence
- Collecting and sorting post
- Assisting with minor technical support
- Acting as a personal assistant to the executive team
- Scheduling appointments and events
- Ordering office stationery and other supplies
- Participating in office meetings and taking meeting minutes
- Giving feedback on office efficiency and suggesting possible improvements
- Being ready for any other administrative tasks that are required.

**Essential Skills**:

- Excellent communication skills; written and oral
- Excellent organization; filing/paper management
- Minimum 5 year bookkeeping experience, familiarity with QuickBooks a plus
- Some tax and legal knowledge
- Some contract knowledge
- Typing
- Equipment handling
- Customer service skills
- Research skills
- Self-motivation
- Planning and strategy
- Detail oriented
- Resourceful
- Multi-tasking and time management/prioritization

**Job Types**: Full-time, Part-time, Permanent, Fixed term contract
Part-time hours: 20 per week

**Salary**: From $25.00 per hour

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay
- Retention bonus

**Experience**:

- Administrative: 2 years (preferred)

Work Location: Remote