People & Payroll Coordinator - Bilingual; Remote or

About Us

FirstLight is a leading clean power producer, developer, and energy storage company serving North America. With a diversified portfolio that includes over 1.65 GW of operating renewable energy and energy storage technologies and a development pipeline with 4+ GW of solar, battery, hydro, onshore wind and offshore wind projects, FirstLight specializes in hybrid solutions that pair hydroelectric, pumped-hydro storage (including Northfield Mountain, the largest energy storage facility in New England), utility-scale solar, large-scale battery, and wind assets. The company's mission is to accelerate the decarbonization of the electric grid by supporting the development, operation, and integration of renewable energy and storage to meet the world's growing clean energy needs and deliver an electric system that is clean, reliable, affordable, and equitable. Based in Burlington, MA, with operating offices in Northfield, MA, New Milford, CT, Oshawa, ON, and Montréal, QC, FirstLight is a steward of more than 14,000 acres and hundreds of miles of shoreline along some of the most beautiful rivers and lakes in North America.

In Canada, FirstLight operates through its subsidiaries H2O Power and the recently acquired Hydroméga which is headquartered in Montréal. We operate 18 hydroelectric generating stations located in Ontario and Quebec and we are one of the largest providers of hydroelectric power in these provinces. FirstLight is wholly owned by PSP Investments, one of Canada's largest pension investment managers and we have over 200 employees in Canada and the US.

We proudly serve our host communities and beyond through our clean energy assets, the recreation spaces we steward, the jobs we produce, and the economic benefit we deliver through our operations and charitable actions.

We are a team of caring, passionate professionals who are driven to deliver positive climate impact and to have fun while doing it We value diversity, equity and inclusion and encourage people with diverse perspectives, skills and experiences to apply.

**Position Detail**:
We are looking for an experienced Bilingual People & Payroll Coordinator to join our team. This position can be fully remote or hybrid.

Reporting to the Manager, People & Culture, the People & Payroll Coordinator will assume responsibility for executing precise payroll procedures for the Canadian Operations in Ontario and Quebec. Collaborating closely with the HR team, the People & Payroll Coordinator will play a key role in supporting diverse HR initiatives, encompassing benefits, recruitment, employee engagement, and other leadership-driven HR programs.

**Key Responsibilities Include, But Are Not Limited To**:
**Payroll Administration**:

- Manage the processing of bi-weekly payroll for employees in Quebec and Ontario, along with a semi-monthly payroll for Ontario;
- Ensure accurate computation and timely distribution of salaries, bonuses, and other compensation elements;
- Oversee Group RRSP remittances, as well as monthly remittances for local taxes, health insurance, union dues, etc;
- Oversee the year-end process, including the creation of T4's, auditing and reconciliations;
- Stay current with payroll and benefits legislation changes in Quebec and Ontario;
- Ensure compliance with provincial regulations and company policies;
- Serve as a point of contact for employee inquiries, audit requests, responding to and compiling information through reports, timecards, employee data, and tax reports;
- Prepare and submit required reports to regulatory authorities;
**Benefits Administration**:

- Administer employee benefits programs, including, but not limited to health insurance and Group RRSP plans;
- Assist employees with benefit-related inquiries and enrollment;
- Collaborate with external benefit providers to address issues and optimize plans;
**Recruitment**:

- Assist in the recruitment process, including translation of job postings and resumes and screening, and coordinating interviews;
- Support hiring managers in the interview and selection process.
- Translate job offers and assist with the onboarding process for new hires;
**Employee Engagement**:

- Act as a liaison between English-speaking and French-speaking employees;
- Provide bilingual support for HR-related communications, ensuring effective and clear messaging;
- Complies with all Corporate policies and procedures;
- Carries out other duties as assigned.

Job Qualifications / Skills
- Bilingual proficiency in English and French (written and spoken), required;
- Diploma in Human Resources, Business Administration, or a related field;
- 2+ years of experience in payroll and benefits administration;
- Strong understanding of Quebec and Ontario labour laws and regulations;
- Experience with HRIS (Human Resources Information System) and payroll software;
- Excellent attention to detail and organizational skills;
- Strong interpersonal and communication skills;
- Proven ability to adhere to