Administrative Clerk

5 days ago

Newmarket, Canada York Region Full time

**Job Description**:
**POSITION PURPOSE**:
Reporting to the Supervisor, Administrative Services is responsible for providing administrative and clerical support to the
assigned Branch program, including scheduling, prioritizing and coordinating day to day work performed by the management
staff; preparing and processing correspondence, reports, minutes and presentations; tracking and monitoring project and
program specific activities; maintaining the filing system; and distributing incoming and outgoing communications via mail
and electronic media.

**MAJOR RESPONSIBILITES**
- Provides support to management staff by preparing charts, forms and spreadsheets; compiles and collates materials.
- Assists in various specialized project tasks related to program and service delivery, including database monitoring and project monitoring activities.
- Organizes meetings, prepare agendas, take minutes for Branch/Business Unit meetings and meetings with external stakeholders/partners; prepares and distributes minutes to appropriate staff.
- Performs standard office procedures including photocopying and faxing including courier pickup and delivery which may involve lifting bins and boxes and a lot of walking.
- Completes purchase/cheque/payment requisitions, including obtaining the appropriate authorizing signatures, affixing cost distribution forwarding coding.
- Distributes documents, maintains associated lists and issues receipts for monies received, as applicable to the program/service.
- Investigates irregularities/discrepancies in billings with consultants, contractors and suppliers, as applicable to program/service.
- Logs daily statistics and prepares reports on service delivery.
- Compiles statistical and other data to prepare reports and documents related to services provided.
- Responds to inquiries or requests for information from other employees, Departments and the public.
- Answers incoming calls (Helpdesk) from Regional staff requiring service including emergency situations; utilizes specialized software to log information/work orders in accordance with program/service.
- Provides reception/switchboard relief and back-up duties to other clerical support positions, as required.
- Undertakes administrative research projects utilizing internet, external agencies and other sources.
- Will be expected to be available to work onsite in a fixed capacity as required.

**QUALIFICATIONS**
- Post-Secondary certificate/diploma in Business/Secretarial Science (one (1) year or more) or related program or approved equivalent combination of education and experience.
- Minimum two (2) years secretarial/administrative experience in a computerized/automated office environment
- Demonstrated experience providing administrative support in an environment with a broad variety of administrative and clerical functions with responsibilities for one or more program(s) and/or manager(s), with an emphasis on determining priorities and organizing activities of a diverse work assignment, including customer service, records management, and report generation.
- Thorough knowledge of general office procedures, including taking minutes, editing reports and correspondence, and electronic/manual records management file systems, including security measures.
- Knowledge of and demonstrated ability in corporate core competencies including customer service, communication, team work, initiative/self management, accountability, flexibility and adaptability.
- Ability to travel to off site locations in a timely and efficient manner, as required.

  • Court Administration Clerk

    3 days ago

    Newmarket, Canada York Region Full time

    **Job Description**: **POSITION PURPOSE**: This position is responsible for providing court administration support for the progress of matters filed with the Ontario Court of Justice. Prepares correspondence and receives court documents for the Ontario Court of Justice, Superior Court of Justice and Ontario Court of Appeal. Prepares reports, maintains...

  • Court Administration Clerk

    4 days ago

    Newmarket, Canada York Region Full time

    **Job Description**: **POSITION PURPOSE** This position is responsible for providing court administration support for the progress of matters filed with the Ontario Court of Justice. Prepares correspondence and receives court documents for the Ontario Court of Justice, Superior Court of Justice and Ontario Court of Appeal. Prepares reports, maintains records...

  • Court Administration Clerk

    2 weeks ago

    Newmarket, Canada York Region Full time

    Status - Temporary Full-Time - Temporary - Approximate length of assignment, in months - 3 - Type of Position - a Replacement - Start Date - Immediate - Salary - Per hour - Salary Grade - $37.72 - $41.00 - Department - York Region -> Legal & Court Services -> Court Services - Location Provincial Offences York North - 17150 Yonge Street - Newmarket, ON L3Y...

  • Court Administration Clerk

    5 days ago

    Newmarket, Canada York Region Full time

    Status - Temporary Full-Time - Temporary - Approximate length of assignment, in months - 6 - Type of Position - a Replacement - Start Date - Immediate - Salary - Per hour - Salary Grade - $37.72 - $41.00 - Department - York Region -> Legal & Court Services -> Court Services - Location - Provincial Offences York North - 17150 Yonge Street - Newmarket, ON L3Y...

  • Court Administration Clerk

    2 weeks ago

    Newmarket, Canada York Region Full time

    Status - Temporary Full-Time - Temporary - Approximate length of assignment, in months - 6 - Type of Position - a Replacement - Start Date - Immediate - Salary - Per hour - Salary Grade - $37.72 - $41.00 - Department - York Region -> Legal & Court Services -> Court Services - Location Provincial Offences York North - 17150 Yonge Street - Newmarket, ON L3Y...

  • Accounts Payable Clerk

    2 weeks ago

    Newmarket, Canada Nature's Emporium Full time

    **About Nature's Emporium** Are you interested in being part of a team that works hard to help others Eat Well & Live Better? Nature’s Emporium LP is a family run, fast-growing company that operates several health food retail stores across southern Ontario. Its mission is to service the growing need for organic and natural foods, vitamins, and other...

  • Receiver/grocery Clerk

    4 days ago

    Newmarket, Canada Nature's Emporium Full time

    **Position Objective**: As a Nature’s Emporium retail Receiving Clerk, you validate and processes incoming and outgoing products from your retail grocery store. The Receiving Clerk is responsible preparing shipments, loading and unloading trucks, operating forklifts, and pallet jacks, verifying incoming orders, and organizing the incoming stock in the...

  • Administrative Clerk/Bookkeeper

    1 week ago

    Newmarket, ON LY Z, Canada Green Canada Major Services Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Clerk/Bookkeeper to join our team.The ideal candidate will play a vital role in maintaining accurate financial records, supporting bookkeeping activities, and ensuring smooth administrative operations.This position offers an excellent opportunity for individuals with a background...

  • Data Clerk

    4 days ago

    Newmarket, Canada Southlake Regional Health Centre Full time

    **Company Bio** - Southlake is building healthy communities through outstanding care, innovative partnerships, and amazing people. We deliver a wide range of healthcare services to the communities of northern York Region and southern Simcoe County. Our advanced regional programs include Cancer Care and Cardiac Care and serve a broader population across the...

  • Administrative Assistant

    1 week ago

    Newmarket, Canada Evergreen Fire & Safety Services Full time

    **Overview** **Duties**: - Invoicing completed inspections and creating estimates - Assist with general office tasks such as filing, scanning, and copying documents - Contacting customers regarding outstanding invoices/collections - Familiarity with QuickBooks, Microsoft Excel and Outlook are a must for this position. **Experience**: - Proven experience...