Court Administration Clerk

Status - Temporary Full-Time - Temporary - Approximate length of assignment, in months - 6 - Type of Position - a Replacement - Start Date - Immediate - Salary - Per hour - Salary Grade - $37.72 - $41.00 - Department - York Region -> Legal & Court Services -> Court Services - Location Provincial Offences York North - 17150 Yonge Street - Newmarket, ON L3Y 8V3 CA (Primary) - Job Description (E) **ABOUT US** Almost 1.2 million residents call York Region home, making it one of the largest regions in Canada - and the fastest growing with a population that’s expected to grow to more than 2 million by 2041. Our geography, which is comprised of about 1,800 square kilometers over nine different municipalities, is as beautiful, interesting and diverse as our people. Local government is organized in a two-tier structure and we work together with our local municipalities to provide residents and businesses access to a broad selection of services and resources. **WHAT WE OFFER** Consistently named one of Canada’s Best Employers by Forbes, we offer a collaborative, progressive workplace that takes pride in our organizational culture and is committed to living The 13+ Factors of Psychological Health and Safety in the Workplace - aligned with our vision to create strong, caring and safe communities both within and outside our walls. - **Defined Benefit Pension Program -** With the Ontario Municipality Employees Retirement System (OMERS) defined benefit pension plan, you can confidently retire knowing that you will have income for life. Eligibility from date of hire as a full-time employee and includes employer-matched contributions. - **Employer of Choice -** Recognized as the highest-ranking government employer in Canada and fourth overall among 300 organizations. - **Benefits and Wellness**: - Employees and their loved ones have access to an employee health care spending account, access to a 24/7 Employee and Family Assistance Program and corporate discounts and purchase plans for day-to-day products and services. Casual employees are eligible to receive payment in lieu of benefits and/or vacation. - **Inclusive and Diverse Workforce** - We’re committed to fostering an environment that celebrates all dimensions of diversity and ensures everyone can develop to their full potential, participate freely in society and live with respect, dignity and freedom from discrimination. Our robust Inclusion, Diversity, Equity and Accessibility program continues to grow, and has been recognized by the United Nations and many other organizations for our leadership. **ABOUT THE ROLE** This position is responsible for providing court administration support for the progress of matters filed with the Ontario Court of Justice. Prepares correspondence and receives court documents for the Ontario Court of Justice, Superior Court of Justice and Ontario Court of Appeal. Prepares reports, maintains records and responds to various stakeholders. Completes special projects as assigned. Responds to tracking requests, inquiries, motions, impersonations and appeals. **WHAT YOU'LL BE DOING** - Reviews and administers incoming charges as received by a variety of enforcement agencies and ensures strict adherence to statutory time limits. Liaises with enforcement agencies to return matters not meeting legislative requirements; validates and reconciles tickets uploaded to database. - Reviews all incoming information and enters into database. - Commissions court affidavits specific to provincial offences under statutory authority of clerk of the court. - Schedules in person counter and walk in guilty appointments and ensures all documentation is present and available. - Prepares documentation for enforcement agencies to investigate impersonation requests from defendants and schedule follow up court appearance. - Prepares Fail to Respond dockets and reviews and administers as per guidelines and regulations. - Accepts payments, calculates fees, performs general cashier duties and prepares daily deposit, as required. - Accepts documentation to certify convictions for Part 2 matters (parking) for non opt-in municipalities. - Advises ministry of changes in driving record due to convictions. - Provides administrative and support services to team lead and management. - Provides assistance to the public through multiple channels, responds and investigates inquiries from various stakeholders. - Prepares original appeal file and motions dockets for court of appeal ensuring all exhibits are attached. - Maintains and updates various systems, manuals etc. - Maintains inactive records control and coordinates off-site storage and retrieval. - Ensures that services provided meet Regional customer service standards. - Participates on committees, work groups, task forces and special projects, as assigned. - Manages information in accordance with legislation and corporate standards. - Performs other duties as assigned, in accordance with Branch and Department objectives