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Administrative Assistant

3 weeks ago

Sidney, Canada Shoreline Medical Society Full time

**Shoreline Medical Society - Administrative Assistant Posting**

Shoreline Medical clinics are owned and operated by a charitable non-profit called Shoreline Medical Society. Our vision is to be a leading primary care network for the Saanich Peninsula, integrating multiple disciplines working together to provide accessible community health care.

**Role Summary**

Reporting to the Executive Director, the Administrative Assistant supports the daily operations and services providing logístical support for the Leadership Team, committees, events, maintaining databases, and conducting general office duties.

**Primary Duties and Responsibilities**
- **Administrative Assistant**:_
- Provides scheduling and logistic support for meetings, takes minutes, distributes meeting materials, and follows up on action items as necessary.
- Provides administrative support to the leadership team and special projects as required.
- Assists in the coordination of team events by organizing venues, catering, event materials, and registration.
- Supports financial administration by processing invoices, accounts payable, contracts, banking, and related documents for approval, payment, and filing
- Orders office supplies and liaises with vendors as necessary
- Perform general office duties as required.

**Required Qualifications**
- University degree, or high-school graduation and related post-secondary education, and one year administration or research experience, preferably in a healthcare or non-profit setting.
- Efficient interpersonal and relationship building skills with proven diplomacy and customer service orientation.
- Efficient verbal, written and organizational skills, and attention to detail.
- Proven experience with meeting scheduling and logistics, preparing and distributing materials, and taking accurate minutes.
- Experience with efficient office organization, including establishing and maintaining electronic and paper files.
- Able to perform multiple tasks, balance priorities and meet deadlines without close supervision.
- Able to work independently and as a member of the team.
- High proficiency in MS 365 (Word, Excel, Outlook, Power Point, Google products)

**Working Conditions**:
The hours of work are Monday through Friday during regular business hours; however, some flexibility of hours will be required for evening and/or early morning events and meetings.

**Job Type**:Full-time

**Schedule**:Monday to Friday - 30 to 40-hour work week

**Salary**:$48,000.00-$58,000.00 annually

**Benefits**:

- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Vision care

Health spending account
- Illness/personal paid time off

**Salary**: $48,000.00-$58,000.00 per year

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care
- Wellness program

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Sidney, BC: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 2 years (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person