Document Control Administrative Coordinator
2 weeks ago
**Position: Document Control Administrative Coordinator**
**Location**:Dartmouth, NS
**Job Overview**
Reporting to the Regional Director, the Document Control Administrative Coordinator will provide administrative support to regional operations and may assist with project finance controls. This role is focused on continuously improving improve operational efficiencies in all aspects of project delivery.
**Position Responsibilities**
Accountabilities include, but are not limited to, the following:
General Office Administration
- Serve as the face of the organization to greet visitors, answer telephones, and accept/arrange deliveries
- Make hotel reservations and maintain hotel relationships
- Maintain corporate memberships
- Coordinate duty/customs requirements
- Coordinate and ensure payment of project team travel
- Obtain and file permits
- Clean and maintain office document centers and coordinate stationary supplies
Internal Administration
- Enter subcontract information into financial software
- Assemble documents and distribution them to external trades and clients
- Monitor status and report receipt of Sub Contractor Compliance documents
- Assemble, distribute, and track Client Prime Contracts
- Manage Contract Tracker
- Work with the operations and central purchasing representatives to facilitate standardized purchasing procedures
Project Administration
- Initiate new projects in ProjectSight and assist project teams with overflow document control
- Ensure project teams follow requirements for start-up and closeout related meetings including but not limited to handover/project start and post-mortem
- Complete project start-up activities including but not limited to:
- Coordinate with estimating representative to ensure all estimate file information is organized and saved appropriately prior to Project File set-up and handover
- Print handover binders for project teams if requested
- Set up project file if requested
- Complete project closeout activities including but not limited to:
- Help gather submittals, drawings, warranties, and maintenance information for assembly of Operation and Maintenance Manuals
- Ensure timely execution, assembly, and tracking of manual production.
**Job Requirements**
- Related technical diploma or relevant experience
- Demonstrated ability to work effectively with computers, particularly in Office 365, Microsoft Project, Outlook, Excel, and Word
- Ability to effectively communicate in English, verbally and in writing
- Ability to guide and coordinate multiple projects
- Able to effectively integrate in-house resources (estimating, clerical, marketing, etc.) into assigned projects in a cooperative and teamwork fashion and to the best advantage of the company
- Ability to read, analyze, and interpret engineering drawings, construction specifications, estimates, job cost reports, and legal documents
- Analytical and research skills
- Ability to handle a heavy workload, multitask, and prioritize
- Strong work ethic, attention to detail, and excellent organizational skills
- Experience working in the construction industry is an asset
- Experience with Jonas and ProjectSight is an asset
- Experience with CRM programs is an asset
**How to Apply**:
We thank all applicants for their interest, however only those selected for an interview will be contacted.
LindsayConstructionLimited
105-134EileenStubbsAvenue,Dartmouth,NSB3B0A9
T
(902)468-5000 / F(902)468-6615 / lindsayconstruction.ca
-
Document Controller
2 weeks ago
Dartmouth, Canada Ultra Electronics Full timeThe Ultra Assurance function is responsible for ensuring the effectiveness and fulfilment of Ultra's Quality Policy, which is to comply fully in the conduct of the Company's business with all applicable regulatory and customer required specifications, and to maintain an effective Quality Management System, working in partnership with the Operations and...
-
Document Controller
6 days ago
Dartmouth, Canada GeoSpectrum Technologies Inc. Full timeJoin to apply for the Document Controller role at GeoSpectrum Technologies Inc. Career Opportunity GeoSpectrum is growing and has a new career opportunity for a Document Controller to join our team! We are seeking a detail‑oriented and technically proficient Document Controller to improve document control processes for all GTI documentation (drawings,...
-
Document and Change Control Specialist
1 week ago
Dartmouth, Canada Precision BioLogic Inc. Full time**Do you have a sharp eye for detail, a love for structure, and a passion for process?** We’re looking for a Document & Change Control (**QA) Specialist** who thrives in a world of documentation and change control—where Microsoft Word is your canvas and formatting consistency is your art. In this role, you won’t be rewriting procedures or updating...
-
Configuration and Document Controller
6 days ago
Dartmouth, Canada Fleetway Engineering Full timeJoin our expert Information Management team, where we excel in document control, configuration management, and preparing publications for multiple projects. Work alongside our experienced Configuration and Document Controllers and our Technical Editors who are passionate about information management, ensuring the highest quality and compliance of data, and...
-
Administrative Coordinator
2 days ago
Dartmouth, Canada Healthy Minds Cooperative Full timeAdministrative Coordinator Location: Dartmouth, Nova Scotia 30 hours per week; permanent pending funding Healthy Minds Cooperative (HMC) We are a community-based, mental health charity offering free services to the public, no referral required. All our staff have first-hand, lived experience in mental health (including addiction) and our passion is to...
-
Pest Control Technician
4 days ago
Dartmouth, Canada Betts Pest Control Full time**About us** Our goal is to provide quality work with superior customer service. We are a locally owned and operated family run business that services residential and commercial accounts throughout Nova Scotia. **Pest control technician responsibilities** - Conduct thorough inspections of residential or commercial premises to identify pest infestations and...
-
Logistics Coordinator
2 weeks ago
Dartmouth, Nova Scotia, Canada Accounting Staffing And Administrative Staffing Full timeJob DescriptionOur reputable client is seeking a Logistics Coordinator to join their team. This is a one year contract position based in Dartmouth and ideal for someone who enjoys working in a team-oriented environment, supporting multiple areas of the business, while contributing to both customer satisfaction and operational efficiency.Key Responsibilities...
-
Administrative Coordinator
6 days ago
Dartmouth, Nova Scotia, Canada Agilus Work Solutions Full timeRole: Administrative CoordinatorLocation: Onsite / Dartmouth, Nova ScotiaEmployment Type: Full-time, PermanentSalary: $50,000–$55,000 annually. Comprehensive benefits package and 3 weeks vacationWe are currently recruiting on behalf of our client for an experiencedAdministrative Coordinatorto provide high-level administrative and operational support within...
-
Dartmouth, NS, Canada Able Electric 2016 Limited Full timeAre you a resourceful self-starter with a passion for keeping things running smoothly and making a great impression? If you thrive on organization, enjoy managing document control processes, and want to elevate your career in a collaborative workplace, we want to hear from you! Role Summary: The Office Coordinator is responsible for maintaining...
-
Project Controller
2 weeks ago
Dartmouth, Canada Halifax Regional Municipality Full time**Job Posting** Under the general supervision of the Director, the Project Controller coordinates budget, project management, procurement and report preparation for Facility Design & Construction. The Project Controller supports project management activities throughout project development, planning, procurement, construction and close-out phases. This role...