Project Controller

**Job Posting**

Under the general supervision of the Director, the Project Controller coordinates budget, project management, procurement and report preparation for Facility Design & Construction. The Project Controller supports project management activities throughout project development, planning, procurement, construction and close-out phases. This role assists Facility Design & Construction by keeping projects moving forward and ensuring everyone involved has what they need to successfully deliver required outcomes. They must be analytical, able to prioritize work, be attentive to detail, customer-focused, and be able to work under pressure. The Project Controller must have a thorough understanding of HRM’s processes, along with a proficiency in SAP, both in the capital and operating budgets.

**DUTIES AND RESPONSIBILITIES**:

- Assists with the preparation and management of project, capital and operating budgets, reports, special projects and confidential work
- Monitors expenditures, prepares journal entries, requisitions, and inputs budget projections to ensure accuracy of administrative operating and capital budgets for the business division
- Schedules, researches and prepares background material for meetings, and other necessary arrangements including attendance, procurement compliance, agenda preparation, recording of minutes and establishing a follow up for action items
- Responsible for the development and implementation of consistent administrative practices and communication protocols (i.e., correspondence, report formats, procurement and financial procedures, general office practices, records management and administration related to leasing, acquisition and disposals etc.)
- Provides SAP support and training to staff
- Performs other administrative duties as assigned, and/or special projects in support of the Director, FD&C Managers and team
- Maintains confidential files for unionized and non-unionized employees
- Tracks invoice payments and addresses vendor issues
- Keeps management team current with operational budget position on a regular basis
- Responsible for regular operational budget forecasting
- Coordinates business planning process for the business section
- Provides financial information and guidance to the Director to assist in achieving financial goals
- Prepares and submits time sheets, status change forms and ensures HR database information is accurate and complete
- Creates and maintains attendance and vacation tracking
- Administers Vacancy Management
- Prepares financial reports: updates account payable/receivable records
- Coordinates invoicing and reporting for partnership projects
- Approves requisitions, expenses, and other financial transactions within their authority
- Coordinates the draft, collaboration, review and approval of Regional Council and CAO reports and briefing notes
- May perform other related duties as assigned

**QUALIFICATIONS**
**Education and Experience**:

- 2-year Diploma from a recognized business or administrative educational institution with a concentration in accounting, legal, business or related field
- Minimum three years' relevant experience in financial reporting and project tracking
- Experience in construction and/or facility maintenance considered an asset

**Technical/Job Specific Knowledge and Abilities**:

- Thorough knowledge of office management and administration procedures
- Thorough knowledge of budgeting, financial record keeping, information management systems, and human resource systems
- Thorough knowledge of HRM’s procurement and budget processes
- Thorough knowledge of the municipality’s corporate structure, its business units and functions, procedures, and the inter-dependencies/relationships between Facility Design & Construction and the rest of the organization
- Strong working knowledge of Regional Council and its committee
- General knowledge of Municipal and Provincial legislation relevant to the business division
- Strong knowledge of Report Centre and report initiation, development, review and approvals process
- Ability to take and transcribe meeting minutes
- Ability to evaluate information and inquiries and determine an appropriate response, considering the needs for confidentiality, tact, and responsiveness
- Strong Proficiency and expertise with Microsoft Word including familiarity with Tracked Changes document proofreading, editing; and creating and updating document table of contents
- Strong knowledge of procurement and financial policies and procedures

**Security Clearance Requirements**: Applicants may be required to complete an employment security screening check.

**COMPETENCIES**:Communication, Organization & Planning, Organizational Awareness, Teamwork & Cooperation, Customer Service, Valuing Diversity

**WORK STATUS**:Permanent, full-time

**HOURS OF WORK**: Monday to Friday, 8:30 am - 4:30 pm, 35 hours per week. Flex options to work outside of these hours and hybrid may be available.

**SALARY*