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Admin/payroll Coordinator

2 weeks ago

Guelph, Canada Ampersand Printing Full time

**JOB TITLE - Admin/Payroll Coordinator**

Ampersand is an industry leading Printing & Marketing Execution company serving Medium to Large Businesses and Advertising Agencies in the Southwestern Ontario Market. The unique combination of big business technology and services combined with a team oriented, small business atmosphere make Ampersand a great place to work.

We are looking for an exceptional individual to join our team in this full time, multi-faceted role. This role requires impeccable communication, customer relation and organizational skills, a pleasant outgoing personality and someone who enjoys working in a small office environment.

**Administrative Responsibilities**:

- Manage incoming phone calls / walk-ins and present a professional, welcoming first contact.
- Communicate professionally in all verbal and written communication
- Responsible for keeping office equipment maintained and maintenance of common spaces for appearance and functionality and general filing
- Responsible for organizational functions and general meeting support: including arranging, follow up calls, maintaining office space schedules, securing food and supplies, copying + faxing
- Responsible for outgoing mail and managing supplies and maintenance of storage areas
- Provide support for executives and staff: travel arrangements, appointments, scanning, supplies, etc.
- Perform other related activities, as assigned

**Payroll/HR/Accounting Responsibilities**:

- Administration of payroll using 3rdparty service (Ceridian)
- Administration of employee vacations and our group benefit plan.
- Generate invoices in our Pace MIS System and collect receivables
- Enter cheque deposits using our online deposit system
- Sort & prepare AP documents for bookkeeping service

**Desired Skills & Experience**
- Minimum 5 years of Administrative Experience with a Strong understanding of Accounting
- Reception experience
- Ability to work independently, with minimum supervision and to self-manage work time and priorities
- Enjoys dealing with people
- Very Strong Organizational Skills
- PC, business software and internet use with strong knowledge of Microsoft Office Programs (Word, Excel, etc.)
- Fluent in English with clear enunciation, ability to read and write business English

Hours: 8:30am to 5:00pm with ½” hour lunch break

**Salary**: $45,000.00-$50,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift

**Experience**:

- Payroll: 2 years (preferred)
- Administrative: 5 years (required)
- Bookkeeping: 2 years (preferred)