Administrative Assistant

1 week ago

Humboldt, Canada Prairie Agricultural Machinery Institute Full time

PAMI is committed to excellence through continuous improvements. We’re passionate about providing solutions for customers and our goal is to create efficiencies and provide insight by studying, designing, building, and testing in real world situations.

PAMI is an ISO 9001:2015-registered organization established in 1975 to provide a unique resource to both prairie farmers and agricultural machinery manufacturers. Today, in addition to continuing our agricultural priorities, PAMI has also evolved to serve the needs of the mining, transportation and defence & security industries.

With a professionally diverse staff, PAMI is committed to providing excellence in product development, durability testing, modeling, simulation and design. We offer our clients access to valuable agricultural testing and benchmarking equipment as well as first-rate testing equipment for various industries.

**Position Summary**:
Reporting to the President & CEO, the incumbent provides administrative services for the Senior Leadership Team other organizational duties.

**Duties and Responsibilities**:
The following are the general duties of the position but are not inclusive of all the detailed tasks that may be required:

- Organize and schedule meetings, tours and special events on behalf of the Senior Leadership Team (SLT). Tasks will include reaching out to invited guests and coordinating logistics/catering/etc. to enable the meetings and events to be successful
- Format letters to various stakeholders, including senior government officials, ministers, clients and board members
- Prepare meeting materials, minutes and agendas ensuring they are provided to relevant stakeholders in a timely manner
- Record Board Meeting minutes and assist in preparation of Board Meeting presentations and other Board related tasks
- Provide administrative support including timesheet entry, performance reports, project setup and maintenance
- Assist with presentations and other items related to monthly All Team’s meetings
- Assist in editing reports, letters, certificates, work orders and project change orders (PCOs) to meet quality standards
- Assist in welcoming guests and customers, in person or on the telephone
- Assist in coordinating travel schedules and expense reports for the SLT
- Assist with general office and administrative duties as required

**Knowledge, Skills, and Abilities**:

- General knowledge - Microsoft Office, accounting functions and systems
- Excellent proof-reading and composition skills

**Credentials and Experience**:

- 1-2 years’ relevant post-secondary education or equivalent experience

**Benefits**:

- Competitive base salary
- Annual Paid Vacation Leave
- Pension Plan
- Group Insurance Benefits
- Employee and Family Assistance Program

**Benefits**:

- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Wellness program

Schedule:

- Monday to Friday

Work Location: In person

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