Accounts Payable

Union job title: Sr. Clerk Accounting

Temporary: 18 month contract

Remote Work Eligible

Starting Rate: $28.13

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The position is responsible for assisting in general accounting administration, with a focus on Accounts Payable, Accounts Receivable, and Inventory. The duties below to be performed on a rotational basis. This position is responsible for all or a portion of the duties below and may be performed on a rotational basis

**KEY DUTIES**
- Work within Company values and policies at all times
- Prepare GL account reconciliations as required
- Prepare year end audit schedules, as required;
- Assist cashier with processing customer payments received by mail, as required;(back-up)
- Assist cashier with processing EFT files for phone/internet payments, as required; (back-up)
- Phone coverage, as required (back-up)
- Identify opportunities to improve the business processes and advise supervisor of risks with business processes
- Other duties as assigned

**Accounts Payable**:

- Prepare Accounts Payable which includes checking invoices, comparing packing slips and purchase orders to invoices, dealing with discrepancies, writing up vouchers, entering data into the computer, verifying entries, producing cheques, filing vouchers and cheque copies, determining due dates and copying purchase orders
- Mail, file enter and track purchase orders
- Mail cheques and label envelopes
- Set up suppliers in Cayenta
- Create reports for tracking expenses: linemen, Rogers, meter reads
- Contact vendors/customers as required
- Maintain binder of MH purchase orders
- Prepare monthly Disbursement Report
- Scan cheques and invoices

**Accounts Receivable**:

- Maintain Work Order sub-ledgers for Capital, Maintenance and Billable Work Orders and balance to General Ledger monthly;
- Prepare and input monthly general journal entries; includes monthly recurring journal entries
- Monthly analysis of Prepaid Expense Account
- Process payments received from and paid out to current retailers
- Prepare monthly Market Participant Journals
- Submit requests to Halton Regional Police requesting detailed information regarding occurrence numbers
- Gather and supply additional information for Customers, Insurance Companies, etc., upon request, to ensure payments received
- Process cheque/cash payment for Capital, Maintenance and billable Work Orders
- Process phone refunds once settled by the bank
- Prepare report comparing actual costs on Capital Projects to budget monthly
- Prepare invoices for capital contributions associated with Capital Work Orders
- Prepare invoices for miscellaneous costs associated with Billable Work Orders

**Inventory**:

- Maintain inventory system including the processing stores issues, recording receipt of goods, updating inventory when goods returned to sender, mail Purchase Orders, enter and track Purchase Order for stock items into computer; schedule for cyclical inventory counts, balance General Ledger to inventory accounts monthly;
- Accounting for affiliate companies (Milton Energy & Generation Solutions Inc. - MEGS, Milton Hydro Holdings)
- A/P: record vendor invoices; prepare cheques of vendor payments
- A/R: record customer invoices; record payments received from customers
- Intercompany transactions and reconciliation
- Record adjusting entries under direction of supervisor
- Prepare HST filing
- Record bank transactions and bank reconciliation
- Prepare monthly financial statements using reporting templates
- Assist supervisor in providing supports for auditors, as required
- Close off prior fiscal year in Account-edge because it doesn’t allow more than 3 years to be open
- Prepare Accounts Receivable write offs

**EDUCATION, SKILLS AND EXPERIENCE REQUIRED**
- High School Diploma or equivalent; business education background preferred
- Post-secondary education is an asset
- Basic accounting knowledge would be an asset
- Strong mathematical aptitude
- Strong communicator, excellent interpersonal and customer relations skills
- Proficient with Microsoft office, specifically Word and Excel