Accounts Payable Coordinator

Why AUArts?
Alberta University of the Arts (AUArts) is situated on the ancestral land of the Siksikaitsitapi - Blackfoot Confederacy which includes the Siksika, Kainai, Piikani Nations and the shared territories of the Tsuut’ina Nation as well as the Iyarhe Nakoda-Stoney which includes Bearspaw, Chiniki, Good Stoney Nations and also the home of the Métis Nation of District 5 and 6. The City of Calgary has long been called Moh’kins’tsis by the Siksikaitsitapi, Guts’ists’i by the Tsuut’ina, and Wîchîspa by the Nakoda.
The Alberta University of the Arts is one of only four major art, craft and design focused Universities in Canada. Our internationally recognized programs and state-of-the-art facilities offer our 1,100 students a hands-on, studio-based education that leads to a Bachelor of Fine Arts, a Bachelor of Design, and an MFA in Craft Media. AUArts has deep roots in Calgary’s creative community and our alumni have had an impact on creativity around the world. Alberta University of the Arts will be celebrating its centennial in 2026.
Do you believe in the power of ideas, possibility, and in building community? AUArts is a community of thinkers, shapers, makers, and risk takers. We are students, faculty, staff, and alumni rich in diversity of culture and thought, challenged to fearlessly explore what moves us, drives us, and implores us to see the world differently.
The Opportunity
Competition #2526-AU-AT-05
Alberta University of the Arts (AUArts) is looking for a temporary Accounts Payable Coordinator to support our finance team.
This is a full-time temporary position starting September 2025 until on or before August 2026. Hours of work are 35 hours per week, 7 hours per day.
Reporting to the Controller, the Accounts Payable Coordinator provides accurate and timely transactional, operational, and organizational support for financial operations, services, projects, and initiatives.
As a part of the Finance team, the Coordinator provides reconciliation, reporting and analysis for a variety of financial needs and sustains adequate internal controls over the receipt, disbursement, acquisition, and disposal of university assets following approved university policies and procedures.
**Key Responsibilities**:
Purchases, Payables and Vendor Maintenance
- Process all supplier invoices, cheque requisitions, employee expense claims, honorariums, etc. ensuring accuracy and timeliness.
- Prepare and process cheques and Electronic Fund Transfer batches.
- Review and ensure accuracy of signing authorities and proper general ledger allocations per internal controls.
- Act as a primary finance contact with internal stakeholders for accounts payable related issues.
- Prepare and input journal entries and documentation for accounts payable financial transactions. This includes but is not limited to accruals and Bookstore billings.
- Prepare and file T4A forms as well as maintenance of T4A listings.
- Assist with the input and processing of capital assets in collaboration with the Accounting Coordinator.
- Set up, verify and maintain vendors in the accounting system and maintain related party listings.

Reporting, Controls and Audit Support
- Conduct reconciliation and analysis of assigned balance sheet and income statement accounts.
- Under the direction of the Controller assist with the preparation of year-end audit working papers.
- Assist with the maintenance of Finance department records and files in accordance with established procedures.
- Identify areas of inefficiencies on monthly, quarterly, and annual processes and offer solutions to improve processes.
- Cross-train with other team members to provide continuity and provide temporary replacement and back up for team positions.
- Contribute towards the development and maintenance of internal controls and processes.
- Develop/maintain proper training documentation, and cross train with other team members to provide continuity and vacation coverage.
- Provide support on other reporting and special projects.

**Qualifications**:
The following qualifications have been determined to promote the likelihood of
success in the role. In alignment with the principles of inclusion, individuals with an alternative equivalent qualification may be considered.
Mandatory
- 2-year diploma in accounting or related field
- 5 years related experience in accounting
- Demonstrated experience in accounts payable, accounts receivable, general ledger
- Demonstrated expertise in financial software and Office 365 with advanced Excel skills
- Must be bondable

Preferential
- Experience in Sage 300 or equivalent including Sage Intelligence
- Experience in Student Information Systems (SIS) such as Banner, Elevate
- Post-secondary institution (PSI) or provincial financial reporting experience
- Knowledge of post-secondary legislation, policies, and procedures

**Competencies**:
AUArts has established five common competencies to promote unity of vision and action in the organization:

- Healthy Spa