Accounts Payable Coordinator

Join Onward: Transforming Lives through Affordable Housing and Community Engagement
- At Onward, we stand for more than just housing; we represent affordability, community, and the fostering of personal growth. Our commitment to creating affordable homes and empowering individuals to thrive is what drives us. With over five decades of history, Onward stands as a leading not-for-profit dedicated to affordable housing in Calgary._

Our Mission: Onward focuses on creating, renovating, and expertly managing properties to provide homes for over 3,000 individuals, predominantly with lower incomes. We work closely with over 50 social-service agencies to introduce residents who require support. Our buildings, spread across the city, cater to individuals, families, seniors, Indigenous persons, newcomers to Canada, and others who benefit from personalized agency support for various needs, including mental health, addictions, and mobility challenges.

Our People, Our Strength: To fulfill our mission, we rely on an exceptional team of dedicated employees. We seek team members who value results, leadership, and inclusive practices, believing in the power of collaboration and demonstrating courage where needed.

If you resonate with our vision and share our values, we invite you to join us on our mission to make a meaningful difference in people's lives.

What We Need from This Role

Reporting to the Controller, the Accounts Payable Coordinator is responsible for managing accounts payable processes and supporting office administration needs. This role ensures timely and accurate processing of vendor invoices and employee expenses, maintains strong vendor relationships, and provides backup support for accounts receivable tasks.

Key

**Responsibilities**:
Accounts Payable
- Sort, obtain appropriate approvals, and process vendor invoices and employee expenses for timely payment.
- Review the Workers' Compensation Board (WCB) status of key vendors for construction projects.
- Manage corporate Visa cards, ensuring proper approvals and timely payments.
- Develop and maintain strong vendor relationships, resolving issues as they arise.
- Prepare and process cheque runs, execute online payments, and ensure all invoices are paid on time.
- Record and track vendor quotes and follow up on outstanding invoices with staff and vendors.
- Prepare monthly accounts payable adjusting journal entries and accruals.
- Maintain organized accounting files.

Accounts Receivable (Backup Support)
- Record ancillary revenue to support the Finance team.

Additional Duties
- Record journal entries and perform data entry as required.
- Provide clerical support, including maintenance of record-keeping systems and sorting mail.
- Act as backup support for other Finance Team members as needed.
- Complete other assignments as directed by the Controller.

What You Bring
- Education in an accounting-related field.
- A minimum of two years of experience in processing accounting transactions.
- Demonstrated competence in attention to detail and strong organizational skills to meet multiple, competing deadlines.
- Ability to work independently with mínimal supervision while being a collaborative team player.
- Excellent written and verbal communication skills.
- Proficiency with Microsoft Excel.
- Experience with Yardi or similar accounting/property management software is an asset.

You’ll Stand Out If You Also Have
- Previous experience in a not-for-profit organization and/or in property management or construction accounting.
- Familiarity with Yardi software.

Working environment, conditions and physical demands

The position entails moderate physical activity such as property visits, alongside computer and desk work. The work environment may occasionally be stressful due to handling sensitive situations, managing competing priorities, and meeting tight deadlines. Hours are typically 37.5 per week but may vary based on circumstances, occasionally requiring after-hours and weekend work.

Compensation
- A competitive salary
- Potential performance bonus: Up to 5%
- Initial vacation entitlement of three weeks
- Comprehensive benefits package including a health spending account
- RRSP featuring an automatic 5% contribution from Onward and an additional 2% contribution with a matching component
- Five flex days per year
- A dynamic and supportive work environment where your actions make a real impact in the community

Our Commitment

Our commitment to diversity, equity, and inclusion ensures equal opportunities for all applicants; we encourage individuals from all backgrounds to apply.

Thank you for your interest in Onward

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