Office Administrator

2 days ago

Winnipeg, Canada Southwood Golf & Country Club Full time

**Key Responsibilities**

**Front Desk and Member Interaction**
- Greet members and visitors, answer calls, provide information, and route inquiries to appropriate departments.

**Membership Services**
- Maintain and organize physical and electronic membership records.

**Financial Support**
- Receive and reconcile member payments through POS, cash, check, and EFT, using Jonas software.
- Prepare and distribute daily cash summaries and financial documentation for the Controller.
- Assist with data entry for accounts payable and accounts receivable, as well as month-end, year-end, and audit preparations.

**Administrative Support**
- Handle incoming and outgoing mail, manage office supply inventory, and ensure the timely restocking of materials.
- Oversee the maintenance of common areas like bathrooms and locker rooms.
- Support IT needs by coordinating with technicians for any system issues.

**Technology & Systems Support**
- Use Jonas software and Excel for membership account management, financial record-keeping, and reporting.

**Other Duties as Assigned**
- Provide general administrative support to ensure smooth daily operations of the club.

**Qualifications**
- **Education**: High school diploma (college degree preferred).
- **Experience**: 1-2 years in customer service, membership services, or administrative roles, ideally in hospitality or the golf industry.
- **Skills**: Proficiency in MS Excel, POS systems, and Jonas software preferred.
- **Attributes**: Strong communication skills, detail-oriented, highly organized, and a professional, friendly demeanor.

**Physical Requirements**
- Ability to sit for extended periods and work at a computer.
- Capable of lifting and carrying office supplies or parcels as needed.

Pay: $42,500.00-$45,000.00 per year

Additional pay:

- Bonus pay

**Benefits**:

- Company events
- Dental care
- Discounted or free food
- Extended health care
- On-site parking
- Paid time off

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Language**:

- English (preferred)

Work Location: In person

Application deadline: 2024-11-15
Expected start date: 2024-11-25

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