Office Manager

4 days ago

Mississauga, Canada VY TO INSURANCE AGENCY INC OA DESJARDINS Full time

**Overview**

**Duties**
- **Coordinate Office Administrative Procedures**: Manage and streamline daily office processes, identify areas for improvement, and implement more efficient procedures.
- **Delegate and Prioritize Tasks**: Set work priorities for office staff, delegate tasks appropriately, and ensure deadlines are met while following established office procedures.
- **Manage Admissions-Related Activities**: Handle administrative tasks related to admissions to educational institutions, ensuring timely and accurate document processing.
- **Coordinate Office Services**: Plan and manage office services, including supplies, equipment, maintenance, security, parking, and other essential needs to ensure smooth office operations.
- **Oversee Budgeting and Administrative Operations**: Conduct analyses of budgeting, contracting, and project planning. Ensure processes are followed, and operational goals are met.
- **Assist with Budget Preparation and Control**: Support the preparation and maintenance of the office operating budget and ensure effective inventory and financial controls.
- **Prepare Reports and Documentation**: Collect and organize data to generate regular and special reports, manuals, and correspondence, ensuring clarity and accuracy. Assist in preparing reports and presentations for management meetings.
- **Supervise Office Staff**: Provide leadership and support to office staff, including records management technicians, fostering a productive work environment.
- **Handle incoming phone calls**: Maintain effective phone etiquette while handling incoming calls and inquiries from both English speaking and Vietnamese clients.

**Experience** **requirements**
- Minimum 2 years experience as an Office Manager or in a similar administrative role.
- Completion of secondary school/college degree/or diploma is required.
- Strong communication skills, both verbal and written, with a focus on professional phone etiquette.
- Excellent organizational skills with attention to detail.
- Demonstrated ability to manage multiple tasks simultaneously while prioritizing effectively.
- Experience in human resources and payroll processing is preferred.
- Ability to train and develop staff members to enhance team performance.

**Preferred Languages**

English

Vietnamese (preferred)

**Job Types**: Full-time, Fixed term contract

Pay: $30.00-$40.00 per hour

Expected hours: 40 per week

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- Secondary School (preferred)

**Language**:

- English (preferred)

Work Location: In person

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