Accounts Receivable Specialist

**Company Overview**

Ontario Panelization (OP) is a leader in the construction industry, known for its commitment to quality, service, and innovation since the early 1980s. With a strong foundation in structural, load-bearing steel stud assemblies, OP has expanded its product line significantly to meet the diverse needs of its clients.

**Summary**

As the Accounts Receivable Specialist for Exterior Wall Limited Systems (Ontario

Panelization) and Elemex Inc. in the contracting division, you'll play a crucial role in our team. In addition to overseeing AR functions, you'll be responsible for assisting in the preparation of startup and closed-out documents for construction projects. To excel in this role, you should possess a strong foundation in accounting and meticulous attention to detail.

Your key responsibilities will encompass progress billing, holdback management, lien oversight, prequalification processes, prompt payment compliance, and collections, all while ensuring impeccable documentation throughout the project lifecycle. Furthermore, you'll be a backup in the absence of other AR staff members.

**Responsibilities**
- Manage all aspects of the Accounts Receivable process, including invoicing, payment
- processing, and collections.
- promptly.
- Set up and perform credit checks for new customers.
- Reconcile accounts and resolve any discrepancies with customers or project managers.Prepare and submit accurate financial reports related to AR aging.
- Collaborate with project teams to ensure accurate billing and resolve any billing
- related issues.
- Assist in creating and maintaining project startup documentation, including contracts,
- permits, certificate of insurance, and project plans.
- Coordinate collecting and organizing project closeout documents, including warranties,
- Statutory Declaration, full and final release, and final invoices.
- Update the weekly aged AR report to track outstanding payments and identify overdue
- accounts by monitoring construction payment software e.g. Textura, Task Approval, Procore, and CFE (monthly draw, payment notice, document updates).
- Maintain a daily deposit log to record incoming funds and track deposits in real-time accurately.
- Ensure compliance with all relevant financial regulations and internal policies.
- Provide excellent customer service to clients and project stakeholders.
- Participate in regular financial meetings and provide updates on AR status and project
- documentation.
- Collaborate with the finance team to optimize cash flow and financial planning strategies.

**Requirements**:

- Diploma or bachelor's degree in accounting, finance, or a related field (preferred).
- Previous experience in accounts receivable management, especially in construction or project management.
- Knowledge of GAAP and basic accounting principles
- Proficiency with Outlook, Microsoft Office, construction software Viewpoint and online financial platforms
- Familiarity with construction project startup and closeout processes.
- Knowledge of construction industry billing practices.
- Strong analytical skills with attention to detail.
- Proficiency in math and financial analysis.
- Excellent negotiation and communication skills, both verbal and written.
- Ability to manage multiple tasks efficiently while meeting deadlines.

Our Commitment to Health & Safety

At Ontario Panalization, the safety of our team is our highest priority. We are committed to maintaining a safe and healthy workplace that exceeds the standards of the Ontario Occupational Health and Safety Act (OHSA) and WSIB regulations. We provide all employees with comprehensive safety training, all required Personal Protective Equipment (PPE), and foster an environment where every team member is empowered to contribute to our culture of safety.

Accommodation Statement:
Applicants need to make any accommodation requests for the interview or selection process known in advance by contacting the Human Resources Department at **519-659-8900 extension 1340**. Human Resources will work together with the hiring committee to arrange reasonable and appropriate accommodation for the selection process, which will enable you to be assessed in a fair and equitable manner.

**Job Types**: Full-time, Permanent

Pay: $45,000.00-$60,000.00 per year

**Benefits**:

- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match

Schedule:

- Monday to Friday

**Experience**:

- Accounts receivable: 1 year (preferred)

Work Location: In person