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Administrative Assistant and Office Events

4 weeks ago

Toronto, Canada Aon Full time

**Job Title**: Administrative Assistant & Office Events Coordinator
Have you supported executive-level leaders through events management, time records, research, expense reports, travel arrangements and other special projects? If you enjoy this work and would like to interact with internal and external executive leaders daily and have an eye for detail, this may be the role for you
Applicants must be legally authorized to work in Canada. This role is not eligible for sponsorship, and we are unable to sponsor or take over sponsorship of an employment visa or work permit.
Aon is in the business of better decisions
At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.
As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.
What the day will look like
Provide administrative support to t the Toronto Senior Leadership Team
Actively participates in leadership meetings for follow‑ups and note taking when applicable
Coordinate Toronto office activities, arrange and oversee department and group meetings, internal and external event planning and office functions
Work closely with external partners, assistants and vendors to schedule meetings and events
Daily interaction with internal and external leaders
Coordinate projects and work independently, seek out answers to questions, take initiative, leverages network of resources to solve problems
Provide general office support, manage calendars, submit expense reports, payment of invoices
Participating in presentations
Other duties as assigned
How this opportunity is different
This role will provide opportunities to take initiative and problem solve. You will make a difference by creating engagement across the Aon Toronto office.
By partnering with our Toronto leadership team and collaborating with colleagues across the branch you will support our continued growth.
Skills and experience that will lead to success
Minimum of 5years of experienceas an administrative assistant providing administrative support at the executive level in a large, complex, international firm
High school diploma or equivalent; Associate or bachelor’s degree a plus
Advanced level digital literacy in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Calendar) and other programs
Highly organized with exceptional attention to detail, ensuring accuracy and thoroughness in all tasks and deliverables
Exceptional (written and verbal) communication skills and interpersonal skills with the ability to compose materials from rough notes or independent knowledge of circumstances
Extremely motivated, have superior people skills, eager to learn, adaptable, and professional
Ability to work in a high performing culture, with time-sensitive deadlines
Proven ability to work independently as well as to perform effectively in a team-oriented and open-concept environment
Experience in managing and coordinating events
Attaining an expert-level knowledge of our Aon brand identity and completing Brand Ambassador certification
The ability to act as liaison between the executive and their colleagues, clients and other collaborators
Strong organizational and management skills, modeling professional appearance and demeanor in a business environment; dress for the situation
Ability to effectively interact with clients & team members, maintaining professionalism at all times with an ability to work in a high-paced, demanding environment
Self-directed prioritization of work and projects; demonstrate measurable progress through open communication to leaders and team members consistently and with the highest quality
A wide degree of creativity and latitude is expected
Self-motivated, standout colleague who works independently under mínimal supervision
Excellent customer service skills and outstanding attention to detail
Highly proactive with the ability to suggestapproaches for resolving problems and identifying ways to improve processes
The ability to work flexible hours, as required to oversee events and other branch activities
Maintains a high level of confidentiality
How we support our colleagues
In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions, but we also recognise that flexibility goes beyond just the place of work... and we are all for it. We call this Smart Working
Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.
Aon values an innovative, diverse workplace where all coll