Administrative Assistant, Mine Operations

Administrative Assistant, Mine Operations - (13524)
Description
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Improve the processes of today*
**Define the best practices of tomorrow**
At Côté Gold, we focus on what we contribute, not just what we extract. We believe that in order for prosperity to be sustained, it must be shared, it must support the well-being of our employees and our communities, and it must be achieved with mínimal impact to the environment.
Côté Gold is being developed in partnership with the Mattagami First Nation, Flying Post First Nation and Métis Nation of Ontario, Region 3.
The open-pit gold mine is a joint venture between IAMGOLD and Sumitomo Metal Mining Co. Ltd. and is operated by IAMGOLD. We are located near Gogama, Ontario, with access to stable infrastructure and strong connections with our local communities.
**Accessing Opportunities at Côté Gold**
**ADMINISTRATIVE ASSISTANT, MINE**

The Mine Administrative Assistant will provide administrative support to the mine operations team which may include secretarial work, event co-ordination, travel co-ordination, records management, report generation, ensuring appropriate level of supplies, preparing correspondence and general data processing. The position will be located at the mine site on a rotational schedule.
**Key Responsibilities**
Area 1:
Provide administrative support to the mine department.
- Handle routine and straight forward administrative duties such as data entry, filing and preparing communications.
- Prepare presentations, spreadsheets and other materials to aid the department in decision making.
- Prepare meeting agendas, follow up on action items, and coordinate communication materials within the mine department.
- Coordination of events, including preparing the meeting space, ordering food, tidying the room, preparing handouts and materials and coordinating travel arrangements, as needed.
- Respond to employees’ questions and inquiries related to administrative matters and if needed, escalate requests to other administrative staff.
- Provide back up administrative support to other departments and be thoroughly versed in the administrative processes for at least one other department.
- Co-ordinate with Off-site admin support staff to ensure commonality of systems and administrative work practices.
- Provide relief for receptionist as required.
- Maintain office filing systems including generating labels, archiving and retrieving files.
- May order office supplies and maintain inventory levels.
- Participate in process improvement initiatives to support administration efficiencies.

Area 2:
Provide basic level customer support.
- Act as an ambassador for the team, including greeting guests and handling basic inquiries.
- Demonstrate exceptional organizational skills and ability to respond to multiple and often competing priorities.
- Provide cross-shift coverage for Mine Clerical personnel as required.
- Other duties as required.

Area 3:
Serve as the primary point of initial contact for internal and external constituencies on all matters pertaining to the mining team.
- Manage incoming and outgoing electronic communications on behalf of the mining team.
- Review incoming and outgoing correspondence and materials directed to the Mine Manager and bring significant items to their attention.
- Interact with both internal and external parties to coordinate a variety of meetings.

Area 4:
Travel Co-ordination for on-site mine personnel
- Co-ordinate travel arrangements to and from site as well as on site (Busing from Sudbury/timmins, site accommodation, flights where required for exceptional travel) for all mine personnel
- Assist in data entry and management of site personnel roster/schedule
- Co-ordinate with off-site administrative and travel co-ordination staff in this aspect

**Qualifications**:
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Minimum Requirements and Nice To Haves*
minimum qualifications, formal education, certifications or equivalents
- High school diploma with related post-secondary training and/or advanced business and management courses.

Work experience - Nature & Length
- A minimum of 2 years of related work experience.

Additional qualifications - Competency requirements
- Computer literate and proficient in word processing, data entry, spreadsheets and PC based presentation graphics.
- Effective communication skills, verbal and written.
- Proven ability to balance several tasks simultaneously and excellent organizational skills.
- Ability to work with others in a team environment.
- Flexibility to undertake a variety of assignments.
- Pleasant and courteous in interpersonal interactions.
- Knowledge of basic office functions, i.e., office machines, telephone systems, copier, fax, binding machines.
- Fluency in English; French would be an asset.
- Highly motivated and independently driven with a sense of urgency.

**What We Offer**
IAMGOLD believes in rewarding outstanding performance with an equally outstanding total rewards package. Our attractive offerings include: