Clerk, Mine Operations

Clerk, Mine Operations - (13525)
Description
*
Improve the processes of today*
**Define the best practices of tomorrow**
At Côté Gold, we focus on what we contribute, not just what we extract. We believe that in order for prosperity to be sustained, it must be shared, it must support the well-being of our employees and our communities, and it must be achieved with mínimal impact to the environment.
Côté Gold is being developed in partnership with the Mattagami First Nation, Flying Post First Nation and Métis Nation of Ontario, Region 3.
The open-pit gold mine is a joint venture between IAMGOLD and Sumitomo Metal Mining Co. Ltd. and is operated by IAMGOLD. We are located near Gogama, Ontario, with access to stable infrastructure and strong connections with our local communities.
**Accessing Opportunities at Côté Gold**
**CLERK, MINE OPERATIONS**

The Mine Clerk will be responsible for numerous clerical and administrative duties to support the mine operations team which may include procurement, contract support, billing/invoicing, mine supplies/consumables management, PPE and dry management and mine operational and general data processing.

**Key Responsibilities**
Area 1:
Provide clerical support to the mine department.
- Maintain computerized filing systems.
- Prepare and/or validate expense reports ensuring accuracy and compliance to policies and code of ethics.
- Coordinate interoffice moves and furniture orders.
- Verify invoices and compile billings.
- Input of data entry for spreadsheets and other repo.
- Provide general clerical functions that include, but are not limited to, filing, data entry, and procurement of supplies.
- Assist with coordinating inventory counts.
- Support administrative requirements related to payroll.
- Administrative requirements related to billing, credit memos, receiving and payables.
- Manage and provide updates related to employee training records.
- Assist Finance team and Mine Management with cost control functions and reporting.
- Additional tasks from the mining department, as required.

Area 2:
Provide basic level customer support.
- Act as an ambassador for the team, including addressing employees’ basic inquiries.
- Demonstrate exceptional organizational skills and ability to respond to multiple and often competing priorities.
- Manage organization of dry’s.
- Manage PPE services.
- Assist mine operations with management of consumables between the warehouse and the field.

Area 3:
Work collaboratively with others to deliver clerical support.
- Interact with all staff, as well as contractors to coordinate activities and requirements.
- Work with supervisors on administrative and logístical tasks to shift their focus to safety and leadership tasks.
- Assist H&S department to execute required H&S Management systems and data is entered and managed as required
- Provide operations management & supervisors with actions triggered by H&S management system for execution in the field.
- Provide operations management and supervisors with daily staffing levels and other logístical support

Area 4:
Data processing and data integrity.
- Co-ordinate travel arrangements to and from site as well as on site (Busing from Sudbury/timmins, site accommodation, flights where required for exceptional travel) for all mine personnel
- Assist in data entry and management of site personnel roster/schedule
- Co-ordinate with off-site administrative and travel co-ordination staff in this aspect

**Qualifications**:
*
Minimum Requirements and Nice To Haves*
minimum qualifications, formal education, certifications or equivalents
- High school diploma with related post-secondary training and/or advanced business and management courses.

Work experience - Nature & Length
- 3-5 years of related work experience.
- A minimum of 2 years of on-site experience.

Additional qualifications - Competency requirements
- Computer literate and proficient in word processing, data entry, spreadsheets and PC based presentation graphics.
- Effective communication skills, verbal and written.
- Proven ability to balance several tasks simultaneously and excellent organizational skills.
- Ability to work with others in a team environment.
- Flexibility to undertake a variety of assignments.
- Pleasant and courteous in interpersonal interactions.
- Knowledge of basic office functions, i.e., office machines, telephone systems, copier, fax, binding machines.
- Fluency in English; French would be an asset.
- Highly motivated and independently driven with a sense of urgency
- Literacy with data and database management (particularly SQL databases)
- Familiarity with mine operational data management systems and/or mine fleet management systems would be an asset.
- Familiarity with ERP systems (Oracle) would be an asset
- Familiarity with PowerBI would be an asset.

**What We Offer**
IAMGOLD believes in rewarding outstanding performance with an equally outstanding total rewards package. Our attractive offerings in