Office Agent

**Principal Fonction**:
The work consists of undertaking, in one or several fields such as the budget, personnel, counter services, files and other activities of administrative and operational support, various duties related to general office work.

**Employment**:full-time auxiliary - for an indefinite period

**Key Responsibilities**
- Maintain registers, indexes, files, organizational charts, etc., draw up tables, lists, etc.; ensure the follow up of expiration date of invoices, statements, reports and other documents and exercising, by these means, administrative and operational controls.
- Open, prepare and maintain up-to-date files, coordinate the progress and ensure that files treated contain the backup and necessary information
- Code and index, with the pre-established backup systems, documents and other data; establish, when required, references which permit the tracing of information.
- Obtain any documentation relative to the activities; control the movement of this documentation.
- Complete, verify or certify various forms, waybills, invoices, requisitions, timesheets, files, equipment tickets, accident reports, exam notebooks, traffic tickets, advice slip, assiduity summaries; maintain property inventory, etc. and ensure their conformity with the rules or instructions
- Prepare, with established data, claims, adjustment statements, notices, etc
- Emit certain licenses, work cards, receipts, etc. and give out certificates and other similar documents after ensuring their conformity with the necessary requirements.
- Perform and/or verify, with the aid of established and precise data, the calculations of billings, estimations and work progressions, manpower and material fees, interest, balance with different accounts and invoices.
- Compose and verify correspondence and reports pertinent to the activities
- Produce and conduct the research of exact information from different sources in order to deliver the necessary information or to complete files
- Condense and summarize documentation, extract data and make conclusions regarding the distribution, future use, of corrections and annotations needed.
- Receive and collect, when required, certain sums of money for the issuance of permits or certificates, sale of various documents, etc.; maintain the petty cash.
- Carry out various duties related to the inventory control of equipment and office furniture; consider the needs of users, prepare the requisition forms for supplies and, when necessary, distribute them.
- Realize any activities under his responsibility by operating, if required, certain office equipment such as typewriter, teleprinter, terminal, computer, telephone, radio, calculator, etc.
- Guide and familiarize a few employees assigned to related tasks and verify the work quality.
- Use various office automation equipment, as may be required, to accomplish certain tasks related to the job, using appropriate programming.
- Undertake any other related tasks. N.B. You will be required to submit to a written competency test.

**Skills, Knowledge and Expertise**:

- High School Diploma Experience:

- 1 year of similar work experience or position Other:

- Fluently bilingual: written and spoke
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**Note**Equal Employment Opportunity**Note**
Please note that the City is a recognized organization under the Charter of the French Language and can use both the official language and another language.

**Application Procedure**
We thank all applicants for their interest. However, we will only contact those under consideration. Thank you.