Bookkeeper/administrative Assistant

The Bookkeeper/Administrative Assistant supports and maintains VanMeer Farm’s reputation by completing tasks relating to bookkeeping, and company communications. He/she is responsible for organizing and coordinating office administration to ensure organizational effectiveness and efficiency.

**DUTIES AND RESPONSIBILITIES**
- **Bookkeeping responsibilities include, but are not limited to**:_
- Code and post accounts payable invoices accurately with PO's or requisitions attached.
- Ensure all disbursements are supported by proper documentation.
- Process payments/issue cheques and set up wire/bill payments according to payment terms.
- Maintain the accounts receivable billing system: performing day to day transactions, including verifying, classifying, computing, and posting data.
- Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
- Generating A/R invoices and customer statements.
- Collecting accounts, processing payments, and preparing/posting bank deposits.
- Maintaining, updating, and reconciling inventory records.
- Verify and reconcile employee time reports, create supporting documentation, and perform payroll data entry.
- Create reports to manage payroll payments, deductions, and other regular modifications.
- Processing new employees, modifications, and terminations.
- Answering employees' questions and concerns regarding payroll.
- Calculating payroll taxes/deductions and reconciliation to the general ledger.
- Bank entries and reconciliations.
- Recurring monthly journal entry and payment processing.
- **Other General Administrative responsibilities include, but are not limited to**:_
- Provide support to customers, suppliers, and the general public as the first point of contact.
- Manage scale operations: interacting with employees/customers and accurately recording transactions, and corresponding data tracking.
- Answering incoming phone calls and in person communications in a professional and friendly manner, taking/forwarding messages, and positively representing the company.
- Reply to information requests and inquiries with accurate and up-to-date information.
- Ensure filing systems are maintained and current.
- Dispatch, track and receive commercial documents via courier.
- Responsible for shipping and receiving of products and services ensuring data is recorded accurately and in a timely manner.
- Complete other day to day tasks, such as running errands, bank runs, ordering supplies, etc.

**QUALIFICATIONS**
- **Education**_
- Must have high school diploma.
- Must have post-secondary education in accounting or bookkeeping.
- College diploma in a business-related field is an asset.
- **Skills, Knowledge & Experience**_
- Minimum 1-2 years of practical, hands-on full-cycle accounting experience.
- Must be proficient in operating Excel spreadsheets and accounting software. Knowledge of Sage is an asset.
- A sound knowledge of accounting principles is a must.
- Excellent computer skills; advanced in MS Office Word, Excel, and Outlook.
- Must possess a strong attention to detail and exhibit a high degree of accuracy.
- Strong mathematical, multi-tasking, organizational, time management and problem-solving skills.
- A self-motivated team player with integrity, positive energy, optimistic attitude, and a strong work ethic.
- Initiative to evaluate and determine the best solutions to solve problems as they arise.
- Ability to interact and build rapport with co-workers and customers.
- Capable of working independently, most of the time, but flexible, adaptable, and willing to 'roll up sleeves' to get the job done in a very team-oriented culture.
- Excellent communication (oral/written) and interpersonal skills.
- Experience working in an agricultural environment is a strong asset.

Rate of pay determined based upon experience.

**Salary**: $20.00-$25.00 per hour

**Benefits**:

- Casual dress

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Supplemental pay types:

- Bonus pay

Ability to commute/relocate:

- Tillsonburg, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (required)

**Experience**:

- Bookkeeping: 1 year (required)

Work Location: In person