Bookkeeper / Administrative Assistant (with Cwelcc Experience)

2 days ago

Ottawa, Canada ViNCi School Ottawa Full time

**About Us**:
Vinci School Ottawa is a licensed early learning centre committed to providing high-quality education and care for children. As part of the Canada-Wide Early Learning and Child Care (CWELCC) program, we are seeking a detail-oriented and experienced individual to help manage our administrative and financial operations related to CWELCC and city funding.

**Position Overview**:
We are looking for a **part-time Bookkeeper / Administrative Assistant** with **hands-on experience managing CWELCC documentation, reporting, and funding submissions**. This role supports the Director and management team with bookkeeping, financial reporting, and general administrative duties to ensure smooth daily operations.

**Responsibilities**:

- Maintain accurate financial records and bookkeeping using accounting software (e.g., QuickBooks or similar)
- Prepare and submit CWELCC and other city funding reports and documentation
- Assist with payroll, invoices, and receipts
- Support compliance with Ministry and city funding requirements
- Provide general administrative support (filing, correspondence, data entry, etc.)

**Qualifications**:

- Proven experience in bookkeeping and administrative roles
- **Direct experience with CWELCC funding and reporting is required**:

- Strong attention to detail and organizational skills
- Proficiency in accounting software and Microsoft Office Suite
- Ability to work independently and maintain confidentiality
- Willing to get a level 3 police check (Vulnerable Sector Check)
- CPR + First Aid Trained

**Schedule**:

- Part-time, flexible hours (approximately 10-20 hours per week)

**Compensation**:

- Competitive hourly rate, depending on experience (typically $20-$25/hour; higher for advanced CWELCC expertise)

**Job Types**: Part-time, Contract
Contract length: 12 months

Pay: $20.00-$25.00 per hour

**Benefits**:

- Extended health care
- On-site parking

**Education**:

- Secondary School (preferred)

**Experience**:

- CWELCC: 1 year (required)
- bookeeping: 1 year (preferred)

Licence/Certification:

- Vulnerable Sector Check (preferred)
- First Aid/CPR Certification (preferred)

**Location**:

- Ottawa, ON (preferred)

Work Location: In person

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