Administrative Assistant

7 days ago

Woodbridge, Canada Carpenters Regional Council Full time

**Job Title**:
Administrative Assistant - Disability and Delinquency

**Location**:
Carpenters’ Regional Council, 222 Rowntree Dairy Road, Woodbridge

**Job Type**:
Temporary (12-18 month term, pending employee’s return)

**Rate of Pay**:
$52,000

**Start Date**:
As soon as possible

**Company Description**

The Carpenters' Regional Council (CRC) represents 30 locals across Ontario to British Columbia. As part of the Carpenters' Union of North America, we advocate for tradespeople through collaboration with training centers, trades colleges, and businesses. Our mission is to support members while promoting excellence and innovation in the trade industry.

With over 140 years of history, we prioritize fairness in the workplace, family-sustaining wages, and benefits. We lead in training and educating the next generation of skilled professionals. At the UBC, we focus on developing tradespeople who exemplify technical expertise, leadership, and a constructive culture within the construction industry.

**Job Summary**

As an Administrative Assistant, you will support the WSIB Department and the Delinquency Control Department. This role involves assisting a diverse team, including lawyers, a paralegal, a WSIB Coordinator, and a Delinquency Control Officer. The position is relationship-focused and requires exceptional communication skills and proficiency in data management.

**Key Responsibilities**
- Maintain correspondence with stakeholders, including Trust Fund administrators, Local Unions, Business Representatives, and Employers.
- Monitor payment statuses and manage enforcement matters.
- Review and analyze reports, such as Accounts Receivable.
- Address inquiries from Union members and government agencies regarding claims and benefits.
- Prepare written appeal submissions and research decisions related to WSIB claims and disability benefits.
- Conduct legal and medical research as needed.

**QualificationsRequired**:

- 1-3 years of experience as an administrative assistant, preferably in legal or professional services.
- Excellent written, oral, and interpersonal communication skills.
- Strong research skills with attention to detail.
- Ability to manage and prioritize workloads independently.
- Proficiency in MS Office Suite (Excel, Word, Outlook).
- Effective team player committed to confidentiality.

**Preferred**:

- Knowledge of Workplace Safety and Insurance legislation.
- Familiarity with Employment Insurance, private disability insurance, and Canada Pension Plan Disability.
- Proficiency in legal and medical terminology relevant to claims.
- Experience in legal/medical research and construction industry knowledge.
- Multilingual abilities are an asset.
- Completion of related post-secondary programs (e.g., Office Administration, Legal Assistant Program, or Paralegal certification).

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

Pay: $52,000.00 per year

**Benefits**:

- Company events
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care
- Wellness program

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- Secondary School (required)

**Experience**:

- Front desk: 1 year (required)
- Administrative experience: 1 year (required)

**Language**:

- English (required)

Work Location: In person

Application deadline: 2025-01-27

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