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Administration Assistant

3 weeks ago

Woodbridge, Canada CMP Group Ltd. Full time

CMP Group Ltd. (CMP) is a global manufacturing company with 6 manufacturing and distribution facilities throughout Canada, the United States, Italy, Australia, and China. CMP supplies the recreational and commercial marine industries with a broad range of products for various industry segments, including anchoring & ground tackle, corrosion, dock & boat accessories, and steering & controls. CMP manufactures and distributes products under the brands, Martyr, Rocna, Vulcan, Titan, Panther, Dock Edge, Octopus, Intellisteer, Sanitation Equipment and, Trollmaster.

We are seeking an Administration Assistant to join the Vaughn team. Reporting to the General Manager, the administration assistant is responsible for supporting all general office duties, including the following departments: Finance (Accounts Payable and Accounts Receivable), Human Resources, Customer Service as well as Warehouse.

**BENEFITS**
- $48,000.00-$52,000.00 per year based on experience
- Extended Benefits Plan (Vision/Dental/Prescription/etc.) as of your first day
- Performance, Education & Referral Programs
- 3 additional Holidays
- Quarterly pizza lunch, Summer BBQ’s
- Quarterly town halls, Winter Holiday Party
- And much more

**RESPONSIBILITIES: (Administrative and office)**
- Scanning A/P back up (invoices, receivers, & POs) to server.
- Sending cheques received in Vaughan to AR team for processing.
- Assist A/R with scanning and uploading of documents.
- Update vendors with payment status as required.
- Manage petty cash.
- Ensure that office supplies are ordered in an organized and timely manner.
- Serve as back up for general telephone line.
- Provide ad hoc reports / spreadsheets or information when required.
- Cross trained in various activities to provide backup coverage and assistance.
- Primary employee to greet all visitors.
- Sort and distributes mail and process outbound mail.
- Promote safe work practices as outlined in the WSIB Ontario regulations.
- Ensure the Company’s quality policies and procedures are followed.
- Participate in Quality Audits as required.
- Participate in 1X1 meetings with the General Manager.
- Champion RESPECT code of behavior.
- Participation in various committees (Health & Safety, Social Committee).
- Continually challenge the status quo and identify ways to improve process and efficiency within role, department and company
- Other projects as assigned.

**REQUIREMENTS**
- 2+ years of experience as an Administrative Assistant or n a similar role
- 2+ years of Accounts receivables and Accounts payable experience
- 2+ years of experience of administrative or office duties in a manufacturing company or similar industry
- 2+ years of experience with an ERP system (Visual an asset).
- College Degree/Diploma
- Good understanding of GST/PST regulations.
- Good Communication skills with stakeholders, both internal and external.
- Comfortable in multi-tasking and in managing high volume of work.
- Comfortable working independently and as part of a team.
- Good organization, attention to detail and time management skills required.
- Proficient skills in Microsoft Word and PowerPoint, Excel and Outlook.
- Ability to prioritize, to take initiative and maintain confidentiality.

**HOURS**
- 8:00 m - 4:30 pm, Monday to Friday
- In office position