Administrative Assistant-nursing Department

1 week ago

Etobicoke, Canada ST. DEMETRIUS (UKRAINIAN CATHOLIC) DEVELOPMENT CORPORATION Full time

**Job Summary**:
The Administrative Assistant for the Nursing Department is a member of the healthcare team responsible for the scheduling, time and attendance and administrative support to the Nursing Department that includes the Registered Staff, Personal Support Workers and the rest of the nursing support team at the Ukrainian Canadian Care Centre. All duties are performed with consideration to the needs, care and satisfaction of the residents of this Long Term Care facility.

**Key Responsibilities**:

- Coordinate and complete Nursing staff schedules, staff placements as per the CA and daily assignments as well as staff replacements. Responsible for the master and active schedules.
- Review, update and confirm the time and attendance of the Nursing department staff for submission to the payroll department
- Review, maintain and update clinical forms and relevant documentation which supports daily Nursing Department routines
- Coordinate and participate in the admission process through the provision of current documentation and sharing of appropriate information
- Inventory management of equipment and supplies including coordination of medical and IPAC supplies purchases
- Assemble relevant information as directed by registered nursing staff, charge nurses and nursing management to facilitate specific clinics, processes and routines in resident care delivery

**Qualifications**:

- Office Administration, Medical Administration or equivalent
- Minimum 1 year experience working in a health care, long term care setting
- Experience with nursing scheduling (24-7) and with processing electronic time and attendance
- Effective written and oral communication skills in English
- Strong organizational and time management skills and ability to work independently and with the nursing team

**UCCC accommodates the needs of job applicants throughout the recruitment and selection process in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act.**

**Job Types**: Full-time, Permanent

Pay: $24.50-$28.50 per hour

Additional pay:

- Overtime pay

**Benefits**:

- Casual dress
- Employee assistance program
- Life insurance
- RRSP match
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Holidays
- Monday to Friday
- Weekends as needed

Work Location: In person

Application deadline: 2025-07-31

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