Clinical Administrator

1 week ago

Toronto, Canada Eight Branches College of Eastern Medicine Full time

_In-Person | Eight Branches College of Eastern Medicine_
- 15-24 hours/week | 4-5 shifts/week _
- $18-19/hour + wellness perks_

Are you organized, friendly, and passionate about helping others feel their best?
We’re looking for a part-time clinic admin/ receptionist to join our supportive and dynamic team at Eight Branches College of Eastern Medicine

In this role, you’ll play a key part in keeping our **Teaching Clinic and professional clinic**running smoothly—ensuring every patient, student, practitioner and visitor feels welcomed, supported, and cared for in a professional, healing environment.

**Job responsibilities**:

- Customer Experience_
- Welcome every visitor with a professional appearance.
- Keep communication friendly, helpful, and focused on solutions.
- Manage the daily schedule and make sure patients move smoothly through the clinic.
- Answer phone calls and help with member relations.
- Explain the clinic’s services clearly to visitors.
- Daily Operations_
- Schedule appointments
- Help new members sign up by providing forms and ensuring they’re completed.
- Call potential leads daily from marketing efforts.
- Send appointment reminders and manage payment deadlines.
- Work with consultants on bookings, follow-ups, and invoicing.
- Make sure there’s enough linen available for the clinic.
- Take out garbage, recycling, and compost at the end of each shift.
- Ensure that linen inventory is sufficient for each clinic
- Clinic Support_
- Prepare and keep patient charts organized, including filing results and correspondence.
- Share patient information with other doctors while protecting confidentiality.
- Assist with other administrative tasks as assigned.
- Make sure all treatment rooms are clean and maintain a pleasant environment at all times.

**Job Types**: Part-time, Permanent

Pay: $18.00-$19.00 per hour

Expected hours: 15 - 24 per week

**Benefits**:

- Extended health care
- Flexible schedule
- On-site parking

Flexible language requirement:

- French not required

Schedule:

- Day shift
- Evening shift
- Monday to Friday
- Weekends as needed

Ability to commute/relocate:

- Toronto, ON M4S 2Z8: reliably commute or plan to relocate before starting work (required)

Work Location: In person

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