Accounts Payable Associate

1 week ago

Sherwood Park, Canada Blackstone Industrial Services Inc Full time

Blackstone is an innovative service company supporting both reciprocating and centrifugal equipment throughout its lifecycle. Blackstone supplies field services, parts, and repair for a wide range of industrial rotating and static equipment. Blackstone specializes in repair, maintenance, commissioning, turnaround, overhaul, installation, and engineering services for critical rotating equipment and pipeline maintenance.

Founded on the principles of professionalism, experience, and superior customer service, Blackstone provides a service offering that is done right the first time to minimize downtime and that is completed by a team that demonstrates zero-incident safety practices. Our commitment to servicing our clients is the foundation of long-term and respectful working relationships. Our clients choose us for our highly qualified staff, with their deep body of knowledge and value-added work ethic. Our people are the backbone of our success, providing consistent quality and a transparent approach.

Blackstone is proud to be a Métis-owned business corporation recognized by the Canadian Council for Aboriginal Business (CCAB), Circle for Aboriginal Relations (CFAR), and Alberta Métis Works.

**Accounts Payable**
- Review invoices received from suppliers for accuracy, available discounts, etc. Review and approve coding of invoices received from all sources
- Enter invoice codes and information into accounting system
- Approximately twice per month, generate cheques/ETFs from the accounting and/or banking system and prepare for payment of supplier invoices
- Specific cheques/EFTs may be generated throughout the month to benefit from supplier discounts that might be available
- Overhead and expense cheques/EFTs are generated throughout the month when required
- Preparation might involve getting signatures from authorized corporate officers
- All cheques/EFTs prepared must be approved by the Controller or Assistant Controller prior to being sent to payees
- Prepare wire (ACH) and EFT payments as required
- Reconcile accounts payable statements for external auditors at year end

**Accounting Administration**
- Generate supplier-invoicing reports and overhead or expense reports from accounting system. File reports and invoices according to established accounting procedures.
- Photocopy cheques for reconciliation of General Ledger accounts in the accounting system
- Verify discounts and rebates received by suppliers. Report to Purchasing Manager discrepancies between discounts and rebates applied for and received
- May be required to travel to deliver packages, make deposits, certify cheques, etc.
- Generate cheque reports and post cheques that have cleared the financial institution process into the accounting system
- Run appropriate Accounts Payable month-end and year-end reports and reconcile to General Ledger
- Maintain accounts payable information on the accounting system module by adding, deleting and modifying vendor information and terms
- Employees may be required to assist in the annual physical inventory count usually conducted in February

**Education & Experience**
- Diploma in accounting or business administration considered an asset
- 1-2 years of similar experience
- Detail oriented, organized and able to meet tight deadlines
- Strong proficiency with Microsoft Office
- Excellent interpersonal and communication skills
- Immediate start date would be highly preferable

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