Event Coordinator

5 days ago

Port Rowan, Canada Huron Farmworkers Ministry Full time

Work Term: Permanent
- Work Language: English
- Hours: 30 hours per week
- Education: Secondary (high) school graduation certificate
- Experience: 2 years to less than 3 years
- or equivalent experience
**Work site environment**:

- Farm
**Work setting**:

- Willing to relocate
- Associations and non profit organizations
**Tasks**:

- Promote conference and meeting services or special events
- Develop marketing and communication plans
- Develop media strategies and public relations activities
- Develop sponsorship, partnership or fundraising programs
- Solicit event donors
- Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
- Arrange for shipping, receiving and storage
- Assist in site selection and attend to related details
- Co-ordinate and monitor conference and meeting activities and attend to related details
- Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
- Confirm and co-ordinate speakers
- Implement registration systems
- Implement social programs, food and beverage, transportation, and other services
- Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
- Plan and arrange for accommodation and transportation services
- Plan schedules, goals and objectives
- Develop registration systems and information materials
- Plan for required documentation and for pre
- and post-distribution of documentation (itineraries, evaluations etc.)
- Research and design special events programs
- Plan for translation and interpretation services
- Plan for social events and guest programs
- Develop policies and procedures and attend to other management responsibilities
- Manage Event Logistics
- Plan and oversee Webinars
- Supervise office and volunteer staff
**Supervision**:

- 5-10 people
- Working groups
**Area of work experience**:

- Community service organization
**Type of industry experience**:

- Agricultural industry
**Security and safety**:

- Driver's validity licence check
- Criminal record check
- Vulnerable sector check
**Transportation/travel information**:

- Valid driver's licence
- Willing to travel
**Work conditions and physical capabilities**:

- Attention to detail
- Work under pressure
- Tight deadlines
- Fast-paced environment
**Personal suitability**:

- Accurate
- Client focus
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Initiative
- Organized
- Team player
- Time management
- Ability to multitask
- Judgement
- Values and ethics

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