Administrative Assistant

6 days ago


Dartmouth, Canada Cushman & Wakefield Full time

**Tasks & Responsibilities-**

Client Relations / Communications:

- Collect monthly and certified sales reports from tenants; upload the sales in Excel tracking and YARDI
- Distribute Sales Summaries, Detailed Sales Reports and the Tenant Ranking Reports
- Consolidate periodic Executive Summary reports from departments; upload the information to SharePoint within timelines provided
- Assist with scanning and processing of AP (Invoicing)
- Keep track of Certificates of Insurance, etc., upload into YARDI + Sharepoint
- Update the Retail Database (frequently calling tenants to confirm proper contact information)
- Collect and record all cheques and cash received and deposit in the bank
- Manage filing system within office, archiving

Miscellaneous
- Tidy the copy room, boardroom and kitchen, starting and unloading the dishwasher.
- Maintain general office supplies and order as requested by departments.
- Complete tasks given by the GM as well as help in other departments when needed.

**Qualifications**:

- Minimum High School Diploma with (preferred) post-secondary diploma/ certificate in administration and bookkeeping.
- Excellent knowledge of good customer service practices (working with/at Guest Services) and must display a high level of professionalism at all times
- Strong communications (written & verbal), listening, organizational and problem solving skills
- Proficiency with computers (Word, Excel, PowerPoint, Outlook, Internet), POS system & telephone switchboards
- A ‘can-do,’ ‘hands-on’ attitude with the ability to influence others, manage and implement change initiatives
- Must be able to provide clear criminal background check

Working Conditions
- Fast paced office environment
- Repetitive tasks

**Job Types**: Full-time, Part-time, Fixed term contract
Contract length: 12 months
Part-time hours: 20 per week

Pay: $20.00-$22.00 per hour

**Benefits**:

- Flexible schedule
- Vision care

Schedule:

- 4 hour shift
- Monday to Friday
- Overtime

Ability to commute/relocate:

- Dartmouth, NS: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person



  • Dartmouth, Nova Scotia, Canada Accounting Staffing And Administrative Staffing Full time

    Job DescriptionWe are currently seeking a reliable and detail-oriented Administrative Assistant to join our client in Dartmouth on a part-time, permanent basis. The position begins as an in-office role, with the potential to transition to remote work, and offers 15 hours per week, with possible increased hours in the fall.The successful candidate will play a...


  • Dartmouth, Canada Rideout Tool & Machine Inc. Full time

    **Administrative Assistant Job Description** Responsibilities for Administrative Assistant - Organize and maintain files - Screen phone calls, redirect calls, and take messages - Maintain and order office supplies - Assist with basic data entry and record keeping Qualifications for Administrative Assistant - High school diploma or GED with Secondary...


  • Dartmouth, Canada Ritchie's Flooring Full time

    **Job Summary**: Ritchies Flooring is a well-established flooring store specializing in providing high-quality flooring products and exceptional customer service. We are currently seeking a friendly, organized, and detail oriented individual to join our team. As an Administrative Assistant, you will play a crucial role in providing administrative support to...


  • Dartmouth, Canada Delta Hotels By Marriott Full time

    **Administrative Assistant** **The Delta Hotels by Marriott - Dartmouth** is proud of the reputation it has earned for delivering exceptional customer service. Since opening under the Delta flag, our hotel has consistently been ranked as one of the top five Delta hotels throughout the world for overall guest satisfaction. In each of our departments, our...


  • Dartmouth, Canada Delta Hotels By Marriott Full time

    **Administrative Assistant** **The Delta Hotels by Marriott - Dartmouth** is proud of the reputation it has earned for delivering exceptional customer service. Since opening under the Delta flag, our hotel has consistently been ranked as one of the top five Delta hotels throughout the world for overall guest satisfaction. In each of our departments, our...


  • Dartmouth, Canada Harbourside Engineering Group Full time

    The Harbourside Group of Companies, comprised of Harbourside Engineering Consultants, Harbourside Transportation Consultants, Harbourside Geotechnical Consultants and Harbourside Project Management, is a full service heavy civil infrastructure design firm with office locations in Dartmouth, Nova Scotia, Charlottetown, Prince Edward Island, St. John’s,...


  • Dartmouth, Canada Fathom Studio Full time

    As the organization’s first point of contact, the Administrative Assistant will be our customer service expert while managing all related administrative duties for the management team, and playing a key support role to every aspect of our professional service firm. The Administrative Assistant must excel at executing many tasks at once with ease and...


  • Dartmouth, Canada Cushman & Wakefield Full time

    Job Title Administrative Assistant Job Description Summary Administrative Assistant - 1 year Contract **Job Description**: Tasks & Responsibilities - **Client Relations / Communications**: - Collect monthly and certified sales reports from tenants; upload the sales in Excel tracking and YARDI - Distribute Sales Summaries, Detailed Sales Reports and the...


  • Dartmouth, Canada Neocon International Full time

    Are you a meticulous and organized professional with a talent for handling diverse tasks? Neocon International is looking for an Administrative Assistant to join our team and provide essential support across various functions. If you thrive in a dynamic environment and have a keen eye for detail, this could be the opportunity for you! Department:...


  • Dartmouth, Canada Harbourside Engineering Group Full time

    The Harbourside Group of Companies, comprised of Harbourside Engineering Consultants, Harbourside Transportation Consultants, Harbourside Geotechnical Consultants and Harbourside Project Management, is a full service heavy civil infrastructure design firm with office locations in Dartmouth, Nova Scotia, Charlottetown, Prince Edward Island, St. John’s,...