Bookkeeper

13 hours ago

Port Moody, Canada Port Moody Heritage Society Full time

**Job Title**: Bookkeeper (Part-Time/Contract)

**Employer**:Port Moody Heritage Society

**Reports To**:Executive Director

**Start Date**:ASAP

**Expected hours per month**:~15

**Compensation**:Please include your proposed hourly rate in your submission

**Position Overview**:
The **Port Moody Heritage Society** is seeking an experienced **Bookkeeper** to support the financial operations of the Society and the Port Moody Station Museum. This role is ideal for a detail-oriented individual with a solid background in bookkeeping who is comfortable working independently and collaboratively in a small non-profit environment.

**Key Responsibilities**:
**Bi-Weekly (Twice a Month)**:

- Process payroll using a payroll management system
- i.e. **PayEvo**:

- Record and categorize accounts payable and receivable transactions in **QuickBooks Online**:

- Initiate payments for dual authorization once approved by the Executive Director or Board

**Monthly**:

- Prepare and issue invoices
- Enter and categorize credit card transactions
- Reconcile bank and credit card accounts

**Quarterly**:

- Prepare and file **GST** reports

**Annually**:

- Prepare and file **PST** report
- Prepare and issue **T4s** for staff
- Work with staff and board to develop and finalize annual budgets
- Support the annual financial review or audit by preparing **Prepared By Client (PBC)** documentation in collaboration with the Executive Director and Board Treasurer

**Ongoing Duties**:

- Record day-to-day financial transactions and ensure accuracy in the general ledger (receivables, payables, journal entries)
- Monitor and categorize expenses according to approved budgets and funding streams
- Maintain organized documentation for audit and funder reporting purposes

**Qualifications**:

- Diploma or certificate in Accounting, Bookkeeping, or Business Administration
- Minimum 5 years of relevant bookkeeping experience
- Proven experience in bookkeeping with direct use of **QuickBooks Online** and **PayEvo**:

- Strong understanding of Canadian payroll systems, government remittances, and tax reporting (GST/PST/T4s)
- Experience/Familiarity with **Canadian accounting standards for not-for-profits (ASNPO)**or supporting non-profit organizations is an asset
- High attention to detail and accuracy
- Excellent organizational and time-management skills
- Ability to work independently and maintain financial confidentiality
- Occasional meetings or reporting deadlines may require some flexibility in hours
- Must be legally eligible to work in Canada

**About the Port Moody Heritage Society**:
The Port Moody Heritage Society operates the Port Moody Station Museum and is committed to preserving and promoting the city’s rich cultural and industrial heritage. We are a small, passionate team serving the community through exhibits, education programs, and heritage events.

**To Apply**:
**Job Type**: Casual

Pay: $35.00-$75.00 per hour

Expected hours: 3 - 5 per week

Work Location: Hybrid remote in Port Moody, BC V3H 1X2

Application deadline: 2025-07-25
Expected start date: 2025-08-01

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