Administrative Assistant

4 days ago

Victoria, Canada Great Pacific Mortgage & Investments Ltd. Full time

**About Us**:
Great Pacific Mortgage & Investments (GMPI), located in beautiful Victoria, BC, operates two of the longest standing Mortgage Investment Corporations (MICs) in BC. We pride ourselves in delivering solid returns to investors while preserving their capital. Our team has over 100 years’ collective experience in mortgage underwriting, and we use that strong focus to find the best mortgage opportunities available.

A recent changeover in management is forging an aggressive growth path forward, and GPMI is seeking dynamic partners to join in this journey.

**Position Overview**:
Comfortable to connect with both internal and external stakeholders, this role acts as the first point of contact for the business. Our top priority is finding the right fit: someone who is excited to fit PT work into a busy life, learn new skills, and work closely in-person with a talented team.

You will be exposed to all parts of the GPMI business and have the opportunity to gain experience in bookkeeping and admin tasks specific to the mortgage industry.

**Key Responsibilities**:

- Act as the first point of contact for phone calls, correspondence, and inquiries
- Assist in maintaining accurate accounting records for three separate corporations and in producing monthly reporting
- Assist the office manager in daily, weekly and monthly bookkeeping tasks
- Collaborate with brokers to create and maintain databases, documents, and spreadsheets
- Provide administrative support to the team by preparing contracts, correspondence or other documents as directed
- Monitor and replenish inventory levels for office supplies as needed
- Additional ad-hoc tasks as required.

**Desired Qualifications**:

- Prior administrative or customer-facing experience, preferably in an office environment
- Exceptional verbal and written communication skills
- Working knowledge of MS Office, including Excel
- Ability to multitask and prioritize competing tasks
- Knowledge of Simply/Sage would be considered an asset
- Ability to simultaneously see both the broader project scope and the finer details

**Location & Hours**:
This is an onsite job in Victoria, BC, with hours 9:00-1:00 or 10:00-2:00 daily; however, there are opportunities for full day work during vacation coverage.

**Job Type**: Part-time

Pay: $24.00-$27.00 per hour

Expected hours: 20 per week

**Benefits**:

- Flexible schedule
- Work from home

Flexible language requirement:

- French not required

Schedule:

- 4 hour shift
- Monday to Friday
- No weekends

Application question(s):

- This role is located in Victoria, BC and is a part-time permanent role. Does this align with what you’re looking for?
- As you read through the job description, which aspects of the position were most interesting to you or in line with your next career move?
- The hourly rate for this role is $24-$27. Does that align with what you’re looking for?
- Please briefly outline your experience working in an administrative or customer-facing role.
- What is your experience working with a small, fast-paced team working with multiple deadlines?

Work Location: In person

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