Administrative Assistant

1 week ago

Halton Hills, Canada Intlvac Thin Film Full time

**About Intlvac**:
Intlvac is currently seeking an **Administrative Assistant** to join our administration team.

If you are dependable, have initiative and are a good team player with solid communication skills, this opportunity may be right for you. Intlvac is a world leader with a team that includes top scientific researchers, software programmers, mechanical and electrical engineers.

**Summary**:
The individual in this position will bring a supporting role to the administrative team. This will involve exposure to the order entry, purchasing, shipping, receiving and inventory management tasks of our manufacturing company.

**Responsibilities**:

- Perform data entry using Bluelink ERP, Quickbooks, and Microsoft Office Suite
- Prepare documents required for shipping, receiving, inventory management, order entry or accounting as instructed
- Act as back-up for other administrative positions when required
- Utilize courier (ie UPS, FedEx) software/websites to create waybills and schedule pickups
- Match and file paperwork as needed
- Maintain safe working conditions and keep workspace and surrounding areas clean
- Performs miscellaneous job-related duties as required.

**Requirements**:

- High school diploma or GED; 1 year experience working in an office environment would be an asset.
- Computer experience including Microsoft Office
- Knowledge of import/export regulations, procedures and paperwork would be an asset
- Applications will only be considered from those legally eligible to work in Canada

**Knowledge, Skills and Abilities Required**:

- Ability to analyze and solve problems.
- Possess good organizational skills.
- Ability to prepare routine administrative paperwork.
- Ability to receive, stock, and/or deliver goods.
- Ability to operate office equipment such as photocopier, printer, computer
- May require handling of objects that can weigh up to 50 lbs.
- Clerical, word processing, and/or office skills.
- Has a courteous helpful attitude and can work well with others.
- Can multi-task and prioritize.
- Operates well under stress.

**Job Type**:
Full-time days - Monday to Friday, 8am to 5pm, on site at Halton Hills, Ontario office

**Required language**:
English

**How to Apply**:
**Job Types**: Full-time, Permanent

**Salary**: $18.00-$20.00 per hour

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift

COVID-19 considerations:
The health and safety of Intlvac's employees, customers and vendors is of primary importance to us. Intlvac adheres to all recommended public health measures.

Ability to commute/relocate:

- Halton Hills, ON L7G4X6: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience: 1 year (preferred)

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