Program Administrator

2 days ago

Halton Hills, Ontario, Canada PATLON Aircraft & Industries Ltd Full time $60,000 - $120,000 per year

The Program Administrator at Patlon Aircraft & Industries Limited is responsible for preparing proposals, contract negotiation and program management. The Program Administrator reports to the Program Manager and meets with the Program Manager every 6 months to review responsibilities and performance.

Preparing Proposals

The Program Administrator is responsible for preparing proposals for projects. This includes working with suppliers, subcontractors and Patlon 's value added group to obtain all necessary information required to prepare the proposal on time. This also includes working with the Program Manager, Sales, Finance, and the Director of Operations to determine the appropriate pricing strategy. In addition, bid preparation includes all aspects of putting together a complaint bid submission within the required timeframe.

Contract Negotiations

The Program Administrator is responsible for managing the contract negotiation phase. This responsibility includes working with the Program Manager, Sales, Finance, and the Director of Operations. This area also includes the important responsibility of ensuring that Patlon and all its suppliers/subcontractors/in-house value-added support follow the customer's requirements.

Program Management

Once the contract is awarded to Patlon, the Program Administrator is responsible for managing the program until completion. This responsibility includes the on-time delivery of all Contract deliverables. This responsibility will also include regular progress meetings with all appropriate parties. The Bid and Program Manager may use Microsoft Project to assist in program management.

Other Responsibilities

Due to the nature of Patlon's diverse activity and since Patlon is a relatively small company, from time to time it will be necessary for the Program Administrator to take on other responsibilities.

Job Requirements:

  • Education: This position requires a post-Secondary certificate/diploma
  • Experience: Minimum 3 years of experience in similar Customer Service and/or Bid and Contract Admin role.

Skills

  • Ability to work effectively under pressure, handling high volumes and meet expected SLAs.
  • Organizational and priority management skills with strong attention to detail
  • Excellent customer service and relationship management skills
  • Collaborate and be supportive in a team environment with minimal supervision

  • Intermediate proficiency software skills - MS office suite, MS project etc

  • Training: On-site training and off-site training as required and as approved.

  • Clearance: Must be eligible for Security Clearance

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