HR Administrative Assistant

**About us**
Relay Logistics is a leader in the fast-growing supply chain management and third-party logistics industry. Our customer is a Canadian retail giant specializing in pharmaceutical goods. Every day, we manage, store, and move products for one of the best-known brands in Canada. We’ve made a commitment to building strong teams and an exceptional work environment so our partners can achieve exceptional results together. Our success globally is tied to your success locally. Together, we can do great things.

We offer a supportive work environment where our partners are given the tools and training they need to learn, grow, and succeed.

Relay Logistics offers everything you want in a new job opportunity: safe, reliable jobs; competitive pay and benefits; paid, on-the-job training; paid vacation; and opportunities for advancement.

Do you bring _passion_ to what you do, possess a _can do _spirit, and exude the drive to do things _right the first time_ to deliver high quality service?

If so, then Relay Logistics is looking for world-class people like you

**Required Shift Days and Timing**:
**100% on-site, HR Administrative Assistant, Monday to Friday 9-5 or 8-4 pm**
8 hour shift Monday to Friday
**Note - **_The successful incumbent must have flexibility to support our night shift between 1 am to 3 am 1-2 days a month, based on the needs of the business/associates. You will be able to schedule the overnight shift based on your availability - unless for a specific holiday event such as Thanksgiving._

**Role Purpose**:
The HR Administrative Assistant will be responsible for working closely with the HR Manager to create, and maintain Relay’s company culture by assisting with the execution of activities and events and general administration related to partner activities and employment such as maintaining the time keeping system, tracking performance reviews, onboarding, training etc. This role will report into the HR Manager.

**Key Accountabilities**:

- Assist in the reviewing the weekly payroll process by auditing time cards and liaising with operations leadership to reconcile any issues that occur.
- Use considerable judgment and initiative to determine the approach or action to take in non-routine situations.
- Perform broad range of administrative details of highly confidential nature on a regular basis, requiring initiative and judgment to make independent decisions for which probable errors may have moderate effect on cost.
- Prepare a variety of highly confidential, specialized, and recurrent reports such as financial data. Produce high quality reports, presentations, proposals, or other documents.
- Perform additional general administrative duties as assigned by management such as assisting the General Manager with the monthly department update presentation to be presented to the client.
- Enter and maintain data in Human Resource Management System (HRMS)
- Maintain filing system including items that are confidential.
- Maintain and organize site calendar, scheduled meetings and appointments.
- Required continuous use of technical and business vocabulary and a detailed knowledge of company operations, organizational procedures, and personnel.
- Serve as a communication point for associates on human resource inquiries.
- Operate office equipment including fax, copiers, printers, binding machines, phones, etc.
- Work closely with Canadian Recruitment center to manage hourly hires in Power BI and conduct reference checks and administer internal job posting process
- Coordinating Service Awards with employees, retirement planning, ordering flowers for births/deaths/hospitalization as per program
- Work closely with DHL/External training to coordinate training, setting up room, ordering meals etc.
- Support annual HR activities such as EOS, Benefit re-enrollment, employee information refresh, etc.
- Take notes/minutes at roundtables, and other employee meetings as required.
- Offer administrative support to employees, as required (mailing of benefits forms etc.)
- Maintain HRTV & Communication, Recognition, Culture and other communication boards and ensure forms area is adequately stocked with templates
- Maintain Organizational Charts and Phone Directory
- Prepare appropriate letters to support disciplinary procedures, employment letters, termination letters, etc.
- Manage order process for all departments of business cards and cell phone requests, general materials requests.
- Regular Floor Presence in the warehouse, on all shifts is required
- Other related activities as directed by the HR and Site Leadership

**Required Education and Experience**:

- Completion of Post-secondary education in College or University, in Human Resources, Diversity, Equity and Inclusion, or other related education program, **required**:

- 1 to 3 years HR and/or related-Experience, **required**:

- Minimum 3 years using MS Office Suite for business/education, **required**:

- Experience using Canva for professi