Accounting Operations Coordinator

2 weeks ago

Edmonton, Canada WESTERN DISPATCH Full time

**Western Dispatch - Edmonton, AB**

Western Dispatch is expanding, and we’re looking for an **Accounting & Operations Coordinator** to join and strengthen our Finance and Admin team.

**Quick Highlights**:

- Manage client billing and supporting documentation
- Maintain AP/AR entries and complete weekly reporting
- Track driver paperwork and related compliance requirements
- Health & dental benefits
- Room to advance within a growing organization

**Full Job Description**

Western Dispatch is expanding, and we’re looking for a detail-oriented, organized, and grounded individual to join our Finance and Admin team in a hybrid role that supports both **accounting and operations**.

For over 40 years, Western Dispatch has been a leader in express courier and freight distribution across Edmonton and Alberta. Our business is built on **speed, accuracy, and reliability**, and we continue to set the standard for logistics innovation and on-time performance.

This is an excellent opportunity for someone with a background in **accounting, bookkeeping, or office administration** who wants to grow their career in a dynamic and fast-paced business environment. You’ll take ownership of key financial and administrative workflows while supporting operations as needed.

At Western Dispatch, you’ll be part of a team that values hard work, camaraderie, and continuous improvement. We respect our employees, recognize their efforts, and provide opportunities for professional development and long-term growth.

**What You’ll Do**

**Billing & Documentation**
- Prepare and submit weekly client invoices accurately and on time
- Handle client-specific billing requirements (Excel, Access, scanned PDFs)
- Execute weekly reconciliations and client billing reviews as required
- Organize and maintain supporting documentation (digital and physical)

**Financial Entries & Reconciliation**
- Enter payables and receivables in Sage 50 and maintain accurate records
- Reconcile transactions between accounting and dispatch systems
- Assist Controller with month-end processes and reporting

**Records & Compliance**
- Track and maintain driver documentation and related compliance items
- Keep vendor and onboarding records organized and current
- Ensure all compliance-related records are properly stored and accessible

**What We’re Looking For**
- 1-2 years of experience in accounting, bookkeeping, or administrative support
- Strong Excel skills (formulas, lookups, data management)
- Familiarity with Sage 50 or similar accounting software (or willingness to learn)
- Excellent attention to detail and organizational skills
- Strong communication and time management abilities
- Proactive mindset with initiative and accountability
- Diploma or degree in Business, Accounting, or Administration preferred

**What We Offer**
- Extended Health and Dental Benefits
- Opportunities for growth as the company expands
- Down-to-earth, collaborative, and dynamic work culture
- Full-time, Monday-Friday schedule (on-site at Edmonton HQ)

**Compensation**
- **Range**: $25-$32/hour (commensurate with experience)
- **Reports To**: Controller
- **Department**: Finance & Operations

**Job Types**: Full-time, Permanent

Pay: $25.00-$32.00 per hour

Expected hours: 40 per week

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Paid time off

Work Location: In person

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