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Administrative Assistant

2 weeks ago

Halifax, Canada National Research Council Canada Full time

**Priority will be given to the following designated employment equity groups**: women, Indigenous peoples* (First Nations, Inuit and Métis), persons with disabilities and racialized persons*.
- The _Employment Equity Act_, which is under review, uses the terminology Aboriginal peoples and visible minorities.

**City**: Halifax or St. John’s or Moncton

**Organizational Unit**: Industrial Research Assistance Program

**Classification**: AD-3

**Tenure**: Term

**Duration**:Until 12 November 2025 with possibility of extension

**Language Requirements**: English

**Work Arrangements**:

- Due to the nature of the work and operational requirements, this position is eligible for a hybrid work arrangement (combination of working onsite and telework). Employees in this position who telework will be required to travel to the identified work site at least three times per week or a minimum of 60% of their regular work schedule at their own expense.

**Discover the possible**:
Anything is possible at the National Research Council (NRC). As Canada’s leading research and technology organization, our world-renowned research pushes the boundaries of science and engineering to make the impossible, possible. Every day we explore new ideas through innovative research and help companies discover possibilities that impact Canada’s future and the world.

At the NRC, you’ll also discover new possibilities. Our supportive workplace fosters a culture of creativity, welcoming fresh perspectives and innovation at all levels. We value teamwork. You’ll collaborate across multiple fields and with the brightest minds to find creative solutions. Most importantly, you’ll discover what’s possible within you as you grow, make valuable contributions and progress in your professional journey. From ground-breaking discoveries to a life-changing career, discover your possible at the NRC.

**The Role**:
We are looking for an Administrative Assistant to support the Industrial Research Assistance Program (IRAP). The Administrative Assistant would be someone who shares our core values of Integrity, Excellence, Respect and Creativity.

The Administrative Assistant is an integral part of the machinery that enables the NRC to do what we do

**Screening Criteria**:
**Education**:
Successful completion of secondary school according to provincial standards.

Post-secondary education in administration may be considered **an asset**.

For information on certificates and diplomas issued abroad, please see Degree equivalency

**Experience**:

- Experience providing administrative support services such as arranging meetings, making travel arrangements, processing travel claims, creating and maintaining files, or financial data entry.
- Experience with MS Office suite products such as Word, Excel, PowerPoint and Outlook.
- Experience in purchasing and/or procurement considered **an asset**.
- Experience using the SAP system considered **an asset**.

**Condition of Employment**:
Reliability Status

**Language Requirements**:
English

Information on language requirements and self-assessment tests

**Assessment Criteria**:
**Technical Competencies**:

- Knowledge of office administration procedures and practices such as arranging meetings; making travel arrangements; processing travel claims and preparing correspondence considered a strong asset.
- Ability to manage multiple competing priorities on a daily basis.
- Ability to provide information, explain processes and respond to queries.
- Ability to demonstrate accuracy and attention to detail.
- Ability to use Microsoft Office Suite (Outlook, Word, Excel and PowerPoint).
- Ability to draft memos and correspondence considered **an asset**.

**Behavioural Competencies**:

- Management services - Client focus (Level 2)
- Management services - Communication (Level 1)
- Management services - Initiative (Level 1)
- Management services - Results orientation (Level 1)
- Management services - Teamwork (Level 1)

**Competency Profile(s)**:
**Compensation**:
From $48,691 to $64,563 per annum.

NRC employees enjoy a wide-range of competitive benefits including a robust pension plan, comprehensive health and dental coverage, disability and life insurance, office closure at the end of December, and additional supports to enhance your well-being throughout your career and beyond.

**Notes**:

- Relocation assistance will be determined in accordance with the NRC's directives.
- A pre-qualified list may be established for similar positions for a one year period.
- The incumbent must adhere to safe workplace practices at all times.
- We thank all those who apply, however only those selected for further consideration will be contacted.

Please direct your questions, with the requisition number (23619) to:
Telephone: (438) 535-0629

**Closing Date**:Friday, February 21, 2025 - 23:59 Eastern Time