Accounting Clerk

**Accounting Clerk**

Headquartered in Toronto, Polar Racking Inc. is a North American leader in the design, engineering and manufacturing of PV mounting systems. We are at the forefront of PV innovation, leading the industry in cutting edge design with a focus on continuous innovation. Our vision is to deliver the highest value to our clients at the lowest cost per kWh. To support this, the company has a diversified portfolio of rooftop and ground mount products for the residential, commercial and utility scale markets. This, coupled with our unique suite of engineering collaboration tools, technical services and installation support allow us to deliver turnkey solutions that are modular, lighter and quicker to install. We support our North American clients from our locations in Toronto and New York City.

We are currently looking for an Accounting Clerk to support us with the following:
The Accounting Clerk (A/P and A/R) is directly responsible for performing data entry and related duties in disbursing non-payroll accounts payable to individuals, suppliers, corporations, and other entities as well as posting accounts receivable payments. This includes maintaining ledgers, credit balances, and account irregularities. The Accounting Clerk will also ensure the timely and accurate processing of payment documents such as purchase orders, travel reimbursements, stipends, and any other accounting transactions related to A/P management. The Accounting Clerk will also administer claims, refunds, adjustments, and any other accounting transactions related to A/R management

This position involves diplomatic interaction to provide billing information and support to facilitate daily bank reconciliations.

**Duties and responsibilities**:

- Collaborate with the Controller or Finance Manager to maintain collection goals and general A/P and A/R performance levels.
- Obtain approval for disbursements and ensure that expenditures do not exceed available cash.
- Communicate with internal/external representatives and accounting/tax professionals as necessary to complete job duties.
- Prepare and fill out payments to third parties, whether by cash, check, credit, and other forms of payment.
- Audits purchase requests for materials, supplies, equipment, and other collateral; verifies that orders are charged to the proper accounts.
- Post and reconcile company payments to general ledgers.
- Review bills to the company for potential errors and/or discrepancies.
- Investigate and resolve billing discrepancies or misapplied cash transactions.
- Post A/P and A/R data to profit/loss reports, balance sheets, income statements, and other documentation.
- Balance daily A/P and A/R batches; prepare and distribute payment reports and statistics to key personnel.
- Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its business partners.
- Form payment strategies to make timely A/P payments and mitigate supplier objections.
- Investigate payment problems while following corporate A/P policies and procedures.
- Receive and fill out receipts for third party payments, whether by cash, check, credit, and other forms of payment.
- Form collection strategies to mitigate customer objections to making timely A/R payments.
- Investigate collection problems and advise customers on corporate A/R policies and procedures.
- Make arrangements for payment of outstanding and late accounts; escalate transfer to Delinquent Accounts or outside collection agency as necessary.
- Investigate and resolve billing discrepancies or misapplied cash transactions.
- Daily maintenance of MRP system - includes receiving and allocating purchases to projects and inventory

**Requirements**:

- Bachelor's degree in Accounting, Finance, or Business Administration
- 3 years direct experience in an A/P and A/R capacity.
- Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records.
- Strong knowledge of payment regulations and fair credit practices.
- Must possess a high level of moral judgment for handling confidential information and monetary transactions.
- Experience in gathering data, compiling the proper information, and preparing financial reports.
- Able to perform moderate to complex account reconciliations.
- Strong diplomatic, negotiation, and conflict resolution skills in order to handle late payments and delinquent accounts.
- Basic knowledge of accounting systems, budgets, and internal controls.
- Effective attention to detail and a high degree of accuracy.
- Strong work ethic and positive team attitude.
- Sound analytical thinking, planning, prioritization, and execution skills.
- Excellent teamwork and team building skills.
- Able to effectively communicate both verbally and in writing.
- Able to build and maintain lasting relationships with other departments, key business partners, and government agencies.
- Strong problem identification and problem r