Executive Assistant to CEO

1 week ago

Victoria, Canada Vibanc Full time

**Job Summary**

**Responsibilities**
- Manage the CEO's calendar using Outlook Calendar and Google Suite, ensuring optimal scheduling of meetings and appointments.
- Serve as the first point of contact for internal and external communications, providing exceptional customer service.
- Handle clerical duties including data entry, filing, and maintaining organized records for easy retrieval.
- Coordinate travel arrangements and itineraries for the CEO as needed.
- Prepare meeting agendas, take minutes during meetings, and follow up on action items.
- Assist in the preparation of reports and presentations for various stakeholders.
- Maintain office supplies inventory and manage front desk operations when required.
- Utilize phone systems effectively to manage calls and messages for the CEO.

**Experience**
- Proven experience as an Executive Assistant or in a similar administrative role is preferred.
- Proficiency in Microsoft Office Suite (especially Outlook Calendar) and Google Suite is essential.
- Strong organizational skills with the ability to prioritize tasks effectively in a dynamic environment.
- Excellent verbal and written communication skills are necessary for effective interaction with diverse audiences.
- Familiarity with phone systems and customer service best practices is a plus.
- Attention to detail with strong data entry capabilities is required.

This position offers an exciting opportunity to work closely with executive leadership while contributing to the overall success of our organization. If you are a motivated individual looking to advance your career in an administrative capacity, we encourage you to apply.

Pay: $38,645.89-$76,103.42 per year

**Benefits**:

- Dental care
- Employee stock purchase plan
- Extended health care
- On-site parking
- Paid time off

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 2025-01-15

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