Human Resources Coordinator

The Alma Mater Society (AMS) is the University of British Columbia’s (UBC) student society, and works to improve the academic, social and personal lives of the 56,000 UBC students at its Vancouver campus. The AMS also runs nine food and beverage outlets, a catering and conference operation, and the AMS Student Nest, providing on-campus employment opportunities and generating revenue that goes directly back into supporting the students at UBC.
**Position title**: Human Resources Coordinator
**Department**: Human Resources
**Reports to**: Managing Director, Senior Manager, Human Resources
**Employee status**: Temporary, Full-time, Salaried
**Anticipated start & end date**: November 2024 - June 1, 2026
**Hours per week**: 37.5
**Compensation**: $50,000.00 - $55,000.00 per annum, plus benefits package
About the AMS
The Alma Mater Society (AMS), established as a formal constitution of UBC’s student organization in 1915, is UBC’s official student union and is the largest student union in Canada. Operating as an independent organization of UBC, the AMS advocates students’ interests and provides opportunities for their growth and advancement. The AMS represents over 56,000 undergraduate and graduate students and its priorities are determined by these members. In addition to offering services to students, the AMS is an advocate of students’ issues and ensures the needs of students are presented to the University administration and the provincial and federal governments. The AMS Nest is located on the traditional, ancestral and unceded land of the Musqueam people.
Every student at UBC is part of the AMS and the AMS is the manifestation of a shared student experience. From providing advocacy, to student services that support health and education, to reducing student debt, the AMS fights for student interests to the University and all levels of government so that all students can succeed in life and take ownership over their time at the University of British Columbia. The AMS is student-led, student-focused, and always student-first.
Position Overview
As our Human Resources Coordinator, you have a people-first mentality and focus on supporting our student and non-student employees through their time at the AMS. For this position, we are seeking a detail-oriented, hardworking, and passionate individual who will have the opportunity to learn and be a part of all areas of the employee life cycle - including recruitment, employee relations, and upcoming initiatives.
**Duties and Responsibilities**:

- Advise and oversee the creation of independent contractor agreements, including tracking and ensuring compliance with relevant guidelines
- Provides support on HR related policies and procedures including the full cycle recruitment process, interviewing techniques, performance management, and other applicable regulations or requirements to employees and management
- Champion recruitment efforts and initiatives for all AMS departments
- Post internal / external job advertisements
- Schedule and facilitate interviews as requested
- Conduct reference and background checks
- Draft offer letters and employment contracts
- Run various reports in Dayforce and follow up with employees or managers accordingly
- Maintain HR trackers and ensure accuracy of data
- Provide support with creating employee letters for status changes, promotions, employment verification letters and terminations
- Review employee files and ensure accurate and timely documentation and filing
- Collaborate and assist in execution of HR projects and initiatives
- Work closely with Payroll on new hire setups, status changes and updates
- Assist with updating and maintaining HR documents including but not limited to policy & procedure documents and job descriptions
- Assist in the preparation of HR reports for Student Council, Managing Director, and Sr. Human Resources Manager
- Assists with the coordination of HR events, including employee recognition initiatives
- Act as the first point of contact for any form related questions
- Schedule and attend hiring fairs as requested
- Other duties as required

**Qualifications and Experience**:

- Degree, diploma or certificate in Human Resource Management or equivalent
- Minimum of 2 years of administrative experience
- Minimum of 1 year of HR related experience is required
- Knowledge of provincial and federal legislation
- Previous experience working with Dayforce an asset
- Excellent verbal and written communication skills
- Ability to handle highly sensitive and confidential material in a professional manner, using tact and discretion when dealing with people
- Keen attention to detail, thorough, and ability to maintain high level of accuracy
- Capable of effectively managing multiple demands from a variety of sources
- Strong focus on customer service and being an effective team player
- Previous experience in a non-profit workplace is an asset
- Previous experience in a unionized environment is an asset