Administrative Assistant 3

6 days ago

Winnipeg, Canada Health Sciences Centre Full time

**Requisition ID**: 373133

**Position Number**: 20025035

**Posting End Date**: January 7, 2025

**City**: Winnipeg

**Employer**: Shared Health

**Site**:Health Sciences Centre

**Department / Unit**: SLP, Audiology, Clinical Nutrition

**Job Stream**: Non-Clinical

**Union**: Non Union

**Anticipated Start Date**: 01/17/2025

**FTE**: 1.00

**Anticipated Shift**: Days;Evenings;Weekends

**Work Arrangement**: In Person

**Daily Hours Worked**: 7.50

**Annual Base Hours**: 1950

Salary is commensurate with education and qualifications.

Shared Health leads the planning and coordinates the integration of patient
- centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

**Position Overview**:
The incumbent provides effective, efficient administrative support to the Director Communication Disorders and is responsible for the management of the department’s general office and supervision of secretarial/clerical staff (5.0 EFT’s). Duties include:

- Monitoring and assisting in the preparation and evaluation of the departmental budget, Trust Accounts, Variance Reports, ordering supplies and materials, and ensuring proper maintenance of equipment and facilities.
- Preparing routine correspondence, minutes, proposals, special projects, and confidential personnel and financial documents, and maintaining the departmental equipment and supply inventory.
- Supervision of five secretarial/clerical staff.
- Initiating all statistical and other reports, as required, from the Workload Measurement System.
- Designing forms, spreadsheets, and form letters; creating and maintaining databases and mailing lists.

**Experience**:

- Three years previous related experience required.
- Previous supervisory experience required.
- Must have experience in the preparation, evaluation and monitoring of operating budgets.
- Excellent oral and written communication skills and excellent problem-solving skills required.
- Must have or be able to acquire within a reasonable period of time a thorough knowledge of occupational hazards and safety precautions and regulations applicable to the area of supervision.

**Education (Degree/Diploma/Certificate)**:

- Complete high school education, Manitoba Standards, required.
- Successful completion of a recognized secretarial training program required.
- Additional courses in supervision/administration/management required.
- A combination of education and experience may be considered.

**Certification/Licensure/Registration**:
Not Applicable

**Qualifications and Skills**:

- Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
- Typing 60-70 wpm required.
- Demonstrated proficiency in the use of Microsoft office (Word Excel, Access and PowerPoint) required.
- Medical terminology (pass mark 75 %) and knowledge of database management software required, i.e., InfoMed.

**Physical Requirements**:
Not Applicable

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

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