Administrative Secretary 3

Administrative Secretary 3 – Winnipeg Regional Health Authority (WRHA) Requisition ID: 394299 Position Number: 21004494 Posting End Date: December 26, 2025 City: Winnipeg Employer: Shared Health Site: Shared Health - Seven Oaks General Hospital Department / Unit: SH Material Services - SOGH Job Stream: Non-Clinical Union: Non Union Anticipated Start Date: 01/16/2026 FTE: 1.00 Anticipated Shift: Days Work Arrangement: In Person Daily Hours Worked: 7.75 Annual Base Hours: 1950 Position Overview Reporting to the Manager, the incumbent provides administrative support including timekeeping and payroll support, supporting manager in Human Resource functions, preparing orders, verifying delivery and investigating discrepancies of supplies and services, coding invoices and expense claims, coordinating routine facility operations (parking, site orientations, equipment, keys/access, repairs, maintenance, housekeeping, security, etc.), workload coordination within the administrative support team, and a variety of other office duties as required. The incumbent must contribute to a respectful work environment and participate in workload sharing and coverage within the administrative support team for the site and offices within the community area(s). Experience Five years progressively responsible secretarial experience required. Experience with SAP would be an asset. Administrative experience in a healthcare office would be an asset. Workload coordination or supervisory experience would be an asset. Education Complete high school education, Manitoba Standards, required. Successful completion of a formal post-secondary administrative assistant program required. A combination of education and experience may be considered. Certification / Licensure / Registration Not Applicable Qualifications & Skills Demonstrated ability to arrange meetings; transcribe, compile and distribute minutes and agendas as well as research information. Excellent command of the English language (both oral and written). Ability to learn and adapt to new computerized programs. Demonstrated problem‑solving skills essential. Ability to prioritize a large workload and independently complete a variety of administrative duties. Demonstrated ability to independently compose basic correspondence. Ability to maintain a high level of confidentiality. Demonstrated ability to effectively contribute and lead in a team environment. Ability to work in a fast‑paced environment and work effectively under pressure to meet deadlines. Physical Requirements Not Applicable Application Requirements This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment. Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE. EEO & Inclusion Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted. We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process. Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self‑identify as being of Indigenous descent in their cover letter/application. How to Apply Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification. #J-18808-Ljbffr