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Payroll & Benefits Administrator
2 weeks ago
**A. JOB PROFILE**
As a member of the Finance Department, the Payroll/Benefits Administrator is primarily responsible for timely and accurate delivery of payroll, including recordkeeping and reporting as well as the administration of employee benefits. Core responsibilities include performing payroll activities and other accounting activities as required, all in accordance with Company policies and procedures and in order to achieve Company goals.
**B. AUTHORITY**
The Payroll / Benefits Administrator is responsible and accountable to the Controller from whom (s)he receives his/her authority and overall direction.
**C. CORE RESPONSIBILITIES AND DUTIES**
The Payroll/Benefits Administrator is accountable for performing the following Core Responsibilities and Duties:
**_Core Responsibility_**
**_Perform Payroll Activities_**
**Duty: Process payroll.**
Process bi-weekly or semi-monthly payroll for hourly, salaried and commissioned employees using the Avanti payroll system.
**Duty: Calculate and process adjustments.**
Calculate and process pay adjustments and verify payroll entries.
**Duty: Process personnel changes.**
Process personnel changes and make appropriate adjustments to the payroll systems such as entering new hires, terminations, benefit deductions, garnishments, etc.
**Duty: Input data.**
Input data on HRIS payroll software; maintain integrity of data. Record employee information, such as workers comp, time-off, and wage/salary/commission information in order to maintain and update payroll records in coordination with Human Resources.
**Duty: Process employee benefits.**
Process benefit enrollments, changes and terminations with third party benefit providers.
**Duty: Process terminations.**
Process terminations and issue records of employment and complete unemployment records as required.
**Duty: Process payments.**
Facilitate direct deposits for all staff’s payroll, including processing manual cheques and stop payments as required.
**Duty: Process remittances and reconcile bank.**
Process government and other third party remittances. Process Electronic File Transfer payments and prepare monthly bank reconciliations.
**Duty Coordinate entries**
Coordinate with the Chief Accountant the generation of general ledger entries that relate to payroll.
**Duty: Prepare reports.**
Generate and process management reports. Prepare ad hoc reports related to pay and benefits for appropriate departments. Participate in salary surveys.
**Duty: Compile and prepare data.**
Compile and prepare payroll data such as group RRSP, insurance and other payroll deductions, coordinate payroll and deduction information to third party administrators; ensure all quarterly/annual reports are filed with appropriate government agencies i.e. income taxes, year-end W2, T4’s, T5’s etc.
**Duty: Support year-end audit.**
Provide year-end reconciliations and audit working papers to support year-end audit requirements.
**Duty: Review systems and procedures.**
Review payroll and benefit systems and procedures to enhance productivity and performance.
**Duty: Respond to inquiries.**
Respond to inquiries from employees, government agencies and other third parties as required.
**Duty: Orientation**
Participate in Orientations for new hires, completing the Payroll & Benefits portion.
**_Core Responsibility_**
**_Other Accounting Activities_**
**Duty: Perform Other Additional Duties as Required**
1. Track and record advances and deposit payments.
2. Assist with pay runs including, entering invoices, printing cheques and GST filing
3. Record transactions, journal entries and other general ledger accounting.
4. Prepare detailed account analysis / reconciliations.
5. Prepare short-term cash flow projections.
6. Design and prepare cost finding procedures, reports and analysis.
**D. EXPERIENCE AND EDUCATIONAL REQUIREMENTS**
1. Knowledge of payroll practices and applicable federal and provincial legislation.
2. Basic knowledge of accounting principles.
3. Minimum 2 - 3 years payroll administration.
4. Enrollment in or completion of CPC or CPM designation considered an asset.
5. Avanti software knowledge an asset.
**E. SKILLS AND ABILITIES**
1. Ability to work under pressure and meet deadlines
2. Conscientious and detail oriented with a strong ability to multi-task.
3. Excellent analytical, communication (verbal and written), interpersonal, customer relation, and time management skills.
4. Excellent computer skills with MS Office software required, must include Excel.
5. Working knowledge of database management, query generation, form creation using MS-Access or similar tools, would be an asset.
6. Ability to handle sensitive and confidential material with a high degree of diplomacy.
7. Works well independently and in a team environment.
8. Team player with excellent customer service skills.
**F. WORKING CONDITIONS**
The ability to sit and stand for long periods of time is required, arm a
