Re-post -administrative Assistant

**Position Summary**:
Under the supervision of the Director of Programs, the Administrative Assistant is responsible for providing a broad range of secretarial, clerical and general office services. The Administrative Clerk shall ensure that all activities are undertaken in a manner that is consistent with, and complementary to, the Vision Statement, the Principles and Values and the policies and procedures of the Aboriginal Health & Wellness Centre (AHWC).

**Duties & Responsibilities**:

- Provides general secretarial and clerical support for programs as required.
- Prepares and types a variety of correspondence such as; internal memoranda, reports, letters, minutes of meetings and other related documents, etc.
- Reproduces and distributes materials to designated staff members, as is required from time to time
- Attends meetings for the purposes of recording minutes of the proceedings
- Maintains a thorough and accurate record of all incoming telephone messages, appointments, facsimile transmissions and correspondence for staff and distributes this information in an accurate manner
- Operates, and coordinates maintenance of various office equipment including personal computer, photocopy machine, fax machine, mailing equipment, and telephone switchboard, etc.
- Provides security for and assists in the development, maintenance and updating of the manual and / or computerized filing, inventory, and database systems to ensure the timely and accurate access to information. Included is the validation and input of data.
- Provides support to the Finance Officer, including the processing of invoices, reconciliation of accounts and statements and other general accounting tasks.
- Maintains the general reception area in the Administrative offices including the disposal of recyclables, loading of paper in photocopy machines and printers and clearing of paper shredding machines on a daily basis
- Available to perform minor troubleshooting concerning the operation of computer and printing systems

**PROGRAM SPECIFIC DUTIES**:

- Books appointments for the program staff
- In consultation with the Coordinator of Programs or designate, plans and makes reservations for out-of-town travel, including preparing and submitting the budget for approval prior to booking travel or accommodations.
- Ensures that program statistics and demographics and general program activities are collected updated, inputted and available bi-weekly.
- Submits accurate program statistics to the Coordinator of Programs
- In consultation with the Coordinator of Programs, or designate, prepares and formats monthly Program Activity Updates
- Ensures all program forms are utilized and used appropriately
- Ensures all time sheets and payroll documentation are ready for Human Resources bi-weekly.
- Other duties as may be assigned

**Qualifications**:

- Graduate of a Secretarial/Administrative certificate/diploma, or a combination of education and related experience deemed acceptable by the Centre.
- Typing speed of 55 wpm
- Proficient in MS Office; Outlook, Word, Excel, Powerpoint
- Extensive experience in the operation of general office equipment; personal computer, printers, fax, photocopy machines, Meridian telephone lines, mail machine, etc.
- Demonstrated experience working within a busy office environment
- Excellent interpersonal and organizational skills
- Ability to prioritize workload effectively
- Demonstrated capacity to function effectively in a working team environment.
- Ability to communicate in an Aboriginal language(s) would be a definite asset

To apply, please submit your resume and cover letter on Indeed, or directly to:
Kristi Fitzgerald

Coordinator of Human Resources

**Job Types**: Full-time, Permanent

Pay: $17.88-$20.73 per hour

Expected hours: 37.5 per week

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- RRSP match
- Vision care

Flexible language requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience: 1 year (preferred)
- Social Services and/or Shelters: 1 year (preferred)

Work Location: In person