Payroll Assistant

**Who we are**: For over 20 years, Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving, surveillance, eDiscovery, and analytics solutions. We securely capture and preserve the communications data of the world's most highly regulated firms, giving them greater visibility and control over their information and ensuring compliance with stringent regulations. Though we offer competitive compensation and benefits and all the other perks one would expect from an established company, we are not your typical technology company. Global Relay is a career-building company. A place for big ideas. New challenges. Groundbreaking innovation. It's a place where you can genuinely make an impact - and be recognized for it. **Your Role**: Reporting to the Payroll Manager, as the Payroll Assistant, you are responsible for collaborating with the rest of the payroll team to administer the day-to-day operational financial activities at Global Relay as it relates to global payroll and benefits processing and maintenance. **Your responsibilities**: - Assist the payroll team with processing full-cycle payroll for 1,500+ global employees - Gather and validate data from various departments (e.g. Human Resources, Admin, Accounts Payable) for payroll processing of 1,500 + global employees including but not limited to new hire information, departures, employee expense reimbursements, company bonuses, and other special payments for payroll processing - Work with the rest of the payroll team to reconcile monthly invoices and balance statements for other employee programs for employees for payroll purposes - Prepare Records of Employment ("ROE") for employee departures and terminations when directed by the Payroll Specialists - Assist in the preparation of annual year end payroll documentation as needed for the various countries in which Global Relay operates (e.g. Canadian T4s, US W2s, UK P11Ds and P60s, etc.), as directed by the Payroll Specialists - Assist in the preparation of payroll journal entries and reconciliations on a semi-monthly, quarterly, and annual basis - Ensure company policies are implemented and adhered to appropriately - Act as a resource and resolve payroll inquiries from employees and managers - Maintain confidentiality of all payroll information and documents at all times - Understand current payroll legislation and requirements and keep informed of any pending changes in the various jurisdictions in which Global Relay operates - Assist in ensuring that government reporting and remittance requirements are met - Assist in performing research of applicable tax treatment of benefits in the various jurisdictions in which Global Relay operates on an as-needed basis - Assist in the creation and maintenance of the operating procedures for all payroll processes, alongside the Human Resources team - Continuously strive to implement best practices, looking for areas of streamlining and automation wherever possible - Assist in ad hoc departmental projects **About you**: - Minimum 1-2 years of working in a finance or accounting team, demonstrating an interest in learning payroll - A diploma or degree in business administration or related field, with some Accounting courses; Payroll Compliance Practitioner (PCP) designation is an asset - Impeccable accuracy with numbers and high attention to detail - Ability to exercise tact and discretion and to be entrusted with confidential information - Exceptional organizational skills with the ability to multi-task, prioritize and time-manage - Excellent telephone etiquette and ability to write clear, concise and formal business communications - Ability to work independently as well as within a team with mínimal supervision - Ability to work in a fast-paced team environment - Familiarity with payroll systems (including Payworks and iSolved) is an asset **Working Conditions**: The Payroll Assistant role may require overtime when there are impending deadlines. **What you can expect**: At Global Relay, there's no ceiling to what you can achieve. It's the land of opportunity for the energetic, the intelligent, the driven. You'll receive the mentoring, coaching, and support you need to reach your career goals. You'll be part of a culture that breeds creativity and rewards perseverance and hard work. And you'll be working alongside smart, talented individuals from diverse backgrounds, with complementary knowledge and skills. Global Relay is an equal-opportunity employer committed to diversity, equity, and inclusion. We seek to ensure reasonable adjustments, accommodations, and personal time are tailored to meet the unique needs of every individual. We understand flexible work arrangements are important, and we encourage that in our work culture. Whether it's flexibility around work hours, workstyle, or lifestyle, we want to ensure our employees have a healthy work/life balance. We support and value a hybrid work model that blends