Weekend Hse Admin

2 weeks ago

Calgary, Canada Hutton Safety Group Full time

**Who We Are**

Hutton Safety Group is a progressive health and safety management consulting firm headquartered in Calgary with operations across Western Canada. We are the “in-house, out of house” health and safety department for our clients. We use technology and automation to deliver our clientele efficient and effective programs that engage all levels of their company and remove the administrative burden of HSE.

**Key Responsibilities**
- Managing personal and shared administrative phone lines to support the ongoing client and organizational needs
- Support administratively the HSE coordinators and advisors with the execution of their work projects
- Uphold task management software (Asana) including reprioritizing task lists, detailed notes and continuous updates to keep team and management up to date on task load
- Facilitating and managing new worker orientations and onboarding
- Managing subcontractor pre-qualification and preferred vendor lists
- Facilitating and managing site/project onboarding
- Updating client documentation and preparing presentations (Microsoft Word, Excel, PowerPoint)
- Managing web-based safety management system for record submissions, worker compliance, asset management, action items, etc.
- Managing web-based transportation management system for hours of service, inspections, maintenance, etc.
- Drafting client communications (monthly newsletters, toolbox talks, safety bulletins, safety meetings, etc.)
- Attending meetings to take meeting minutes, develop action plans, etc.
- Collecting and tracking client data and documentation for analysis
- Assisting with the compilation of RFP and bid packages
- Coordinating and booking courses, health testing, training, etc. for workers
- Managing worker certification reminders for coming due and expiring certificates
- Provide clients reporting for preventative maintenance planning and coordination
- Incident Management close out and action item tracking and follow up
- Contribute to special projects and other duties as assigned and required

**Required Qualifications & Skills**
- Previous HSE experience is considered an asset
- Excellent working knowledge of and experience with MS Office tools - Word, Excel, PowerPoint
- Familiarity with web-based tools such as Asana, JotForm, WorkHub, RingCentral, or similar would be an asset
- Excellent organizational and interpersonal skills
- Professional communication and writing skills
- Attention to detail - position entails working with a high volume of similar documentation
- Ability to work under pressure and manage concurrent projects
- Comfortable communicating and working with all levels of our organization as well as external clientele
- Highly motivated personality that is conscientious and willing to learn and develop existing processes for further efficiency
- Commitment to continuously improve our processes and systems. We would love to see someone who is process driven thrive in this role
- Desire to develop and educate both personally and professionally
- We appreciate your interest in this position, however, only successful applicants will be contacted._

**Job Type**: Part-time

Pay: $20.00-$22.00 per hour

**Benefits**:

- Casual dress
- Company events
- On-site parking

Schedule:

- 8 hour shift
- Weekends only

Work Location: In person

  • Hse Administrator

    2 weeks ago

    Calgary, Canada Hutton Safety Group Full time

    **Looking for meaningful weekend work that builds your resume?** This part-time role is ideal for students or early-career professionals who are eager to gain hands-on experience in project coordination, compliance, and business operations. If you're looking for an opportunity to work on weekends (8 hours per week) in a professional office environment, this...

  • Reception and HR/hse Admin Support

    2 weeks ago

    Calgary, Canada North Star Contracting Inc Full time

    We’re looking for a personable, dynamic, and organized individual to join our team as a Reception and HR/HSE Admin Support. As the primary front desk receptionist, you’ll greet visitors, answer calls, and direct them to the right staff or department. You’ll also provide essential administrative support for our HSE and HR functions. This role is ideal...

  • Hse Admin Summer Student

    4 days ago

    Calgary, Canada Hutton Safety Group Full time

    _**Think “HSE” isn’t for you? Think again. This summer, step into a role that goes far beyond safety. As our HSE Admin Summer Student, you’ll be at the heart of our fast-paced consulting firm, gaining real-world experience in systems thinking, project coordination, communication strategy, and process improvement. You’ll work side-by-side with a...

  • Hse Administrator

    2 weeks ago

    Calgary, Canada Hutton Safety Group Full time

    **You’re the go-to organizer—and we need you.** If you’re the kind of person who thrives on managing details, keeping projects moving, and making sure nothing falls through the cracks—we want to talk to you. This role is ideal for someone with strong administrative skills who’s excited to work in a purpose-driven company that’s transforming how...

  • Hse Administrator

    6 days ago

    Calgary, Canada Hutton Safety Group Full time

    **You’re the go-to organizer—and we need you.** If you’re the kind of person who thrives on managing details, keeping projects moving, and making sure nothing falls through the cracks—we want to talk to you. This role is ideal for someone with strong administrative skills who’s excited to work in a purpose-driven company that’s transforming how...

  • HSE Administrator

    1 week ago

    Calgary, AB TH G, Canada 864c2818-7bc1-4c45-889e-b566193e84fd Full time $30,000 - $45,000 per year

    Looking for meaningful weekend work that builds your resume?This part-time role is ideal for students or early-career professionals who are eager to gain hands-on experience in project coordination, compliance, and business operations. If you're looking for an opportunity to work on weekends (8-16 hours per week) in a professional office environment, this is...

  • Hse Coordinator

    2 weeks ago

    Calgary, Canada Hutton Safety Group Full time

    **We don’t need a safety expert. We need a powerhouse coordinator.** In this role, you’ll lead a team of HSE Administrators who drive the day-to-day management of our clients’ safety programs—keeping projects moving and compliance tight. **About Hutton Safety Group** Hutton Safety Group (HSG) is a Calgary-based health and safety consulting firm...

  • HSE Coordinator

    2 weeks ago

    Calgary, AB TR P, Canada The Hill Companies Full time $60,000 - $90,000 per year

    Harvard Developments has an immediate opening for an experienced HSE Coordinator to join our Health, Safety & Environment team in either Calgary or Edmonton.Harvard is a full-service real estate management company based in Western Canada that is recognized for its reputation in leadership, flexibility, quality, and performance, currently overseeing more than...

  • Floral Admin

    2 weeks ago

    Calgary, Canada Downtown Florist Shop Full time

    We are seeking an experienced front-end person who is able to work unsupervised. We are a fast-paced, busy, high end retail floral shop built on customer service and strong work ethics. We are looking for an experienced admin who can handle the front end as well as work with flowers. Admin Responsibilities: - Can provide outstanding customer service to our...

  • Medical Office Admin

    2 weeks ago

    Calgary, Canada Anchor Health Medical Clinic Inc Full time

    Anchor Health Medical Clinic is seeking a dynamic and enthusiastic **Medical Office Admin** to join our team. We are a Family Medical and Walk-in Clinic offering comprehensive care to the Calgary community. **Location Flexibility**: - **Copperfield** (SE Calgary) - **Legacy** (SE Calgary) **Qualifications & Requirements**: - Diploma in Medical Office...